Macro to mark email with a Category

Victor Delta

Senior Member
Outlook version
Outlook 2021 64 bit
Email Account
POP3
I've been trying to find or write a macro which will mark a selected email, or group of emails, with a category - say the blue category. So far my efforts have failed. If it had the facility to toggle the category on and off, that would be a bonus but is not essential.

I wonder if anyone can kindly help me with this please. Many thanks.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Do you really need a macro? You can select and use the right click menu or the Category button on the ribbon. Select the category to add it, select again to remove.

1669905115169.png


I have this macro - Macro to Add or Remove a Category - as written, it is for one message but could be changed to selection. (I'll do that next) The advantage over using the categorize button is that the category is pre-selected.
 

Victor Delta

Senior Member
Outlook version
Outlook 2021 64 bit
Email Account
POP3
Diane, I actually had a problem getting your macro to work but then had an idea for another solution to my problem. I noticed that you can set a shortcut for each category so set Ctrl+F2 for Blue. Then I created a simple macro using SendKeys as follows:

Sub Blue_Category_Toggle()
Interaction.SendKeys ("^{F2}")
End Sub

I know some people do not like using SendKeys but I have to say this macro works a treat - toggling the blue category for both single emails and selections as well.

And it enables me to have a single blue button to click to operate the macro, which was what I wanted (to save fiddling with the right click menu).
 
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