Macro to Insert a Calendar

Jason Stone

Member
Outlook version
Outlook 2019 32-bit
Email Account
IMAP
I'm wanting to automatic the process of inserting my Availability calendar into an email. I've refined the process down to the following commands, but don't know how to create a Marco/Script for Outlook to automate the process.

My process of inserting a calendar into an email:
<Alt> hn
<Alt> noca
<Alt> dl
<Alt> rs
<Tab> today
<Tab>
<Tab> sunday
<Enter>

Any advise would be appreciated.

Thanks!
Jason

Insert Calendar.png
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
The first macro in this article uses the send calendar function - but it creates a new message, not insert it into an open message.
 

Jason Stone

Member
Outlook version
Outlook 2019 32-bit
Email Account
IMAP
That's prefect, Diane! Thank you for pointing me towards a post that addresses my question on how to automate the process of emailing my availability calendar to my clients. I will give it a shot.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
The only thing it doesn't do is insert it into an existing message, like the button does. :( I tried a few things this morning and couldn't get it to do it.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
BTW - the best I can do so far is add the ics attachment to an open compose message. It looks like you would need to copy and paste to add the formatted availability to the body.
-- snip--

SaveAsPath = "D:\Calendar " & Format(Date, "yyyymmdd") & ".ics"
oCalendarSharing.SaveAsICal SaveAsPath

Set objMail = Application.ActiveInspector.CurrentItem

With objMail
.Attachments.Add SaveAsPath

end with

--snip--
 
Last edited:

Jason Stone

Member
Outlook version
Outlook 2019 32-bit
Email Account
IMAP
Oh, okay. That will work for me just fine, Diane. I appreciate you working on this and letting me know. I will give it a try.
 

Jason Stone

Member
Outlook version
Outlook 2019 32-bit
Email Account
IMAP
Thank you, Diane! It *did* automatically insert a calendar, which is very cool! 😃 Unfortunately, it is inserting the wrong calendar. A local calendar maybe. I have been manually inserting a business calendar called Availability, which has been working great - even though the Availability calendar is an iCloud calendar. But when I run the macro, it doesn't prompt for a calendar and just defaults to my personal calendar - which I'm guessing the one that says "Calendar (This computer only)". Is there a way to make it select the correct calendar, or at the very least, prompt me for the correct calendar? Any insight would be appreciated. Thanks!
 
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