VBA Macro for Archiving IMAP Emails to PST

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OS Version(s)
  1. iOS
Outlook version
Outlook 2021 64 bit
Email Account
IMAP
Operating system::    Windows 11
Outlook version:     Outlook 2019
Email type or host:    IMAP
Hi everyone,


I was trying to set up an automatic archiving system in Outlook using VBA. The goal was:


  • Capture all emails from a single IMAP mailbox.
  • Automatically copy them into a local PST file.
  • Preserve the same folder structure as the IMAP mailbox.
  • Avoid duplicates.
  • Handle new folders and subfolders dynamically.
  • The IMAP account will be used on two different computers, so each new email must be copied into the local PST on both computers, maintaining the same folder structure.
How to do it?
 
If everything is in the inbox, it's fairly easy to watch the inbox and copy. But if the messages are being moved to other folders, it can be a lot of folders to watch. The more you watch, the slower it works and could miss things - it would be better to use a COM add-in at that point, especially if you need it to create new folders added to IMAP - but you need visual studio to do that. (Plus know how to use it.)
 
Diane Poremsky said:
If everything is in the inbox, it's fairly easy to watch the inbox and copy. But if the messages are being moved to other folders, it can be a lot of folders to watch. The more you watch, the slower it works and could miss things - it would be better to use a COM add-in at that point, especially if you need it to create new folders added to IMAP - but you need visual studio to do that. (Plus know how to use it.)
Click to expand...
Well, I'm completely new to Outlook macros and I'm not sure about add-ons.
 
COM add-ins are a lot more powerful, but not really for a beginner at VBA. (I haven't done an add-in is probably 20 years.)

I'm trying to think of a good - and fast - way to make a macro work. It could scan all folders and only copy messages since the last run but Outlook can't run macros automatically, so you'd need to do it manually. The last run time stamp would be stored in the registry. This would be the best way (i think, at the moment) if you are using folders.

If you only used inbox and sent, watching those folders would be the way to do it.
 
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