mailto replication in Outlook Contact Notes

Status
Not open for further replies.

PCMarin

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
So after years and several versions of Outlook including through Outlook 2013 the replication of URLs and email addresses continues in the Contacts Notes section. This is happening with a majority of my clients and with my contacts as well. I have to routinely remove the dozens of duplicated email addresses which eventually fill up the notes section. Specifically an email address in the notes section like user@domain.com turns into user@domain.com <mailto: user@domain.com <mailto: user@domain.com <mailto: user@domain.com >>> . This replication sometimes goes on for dozens of times. This was the original issue mentioned in earlier thread but I don't see that it has been addressed here or anywhere else. Does anyone have a solution yet to this annoying bug?
 

PCMarin

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
So after many years and several versions of Outlook including through Outlook 2016 the replication of URLs and email addresses continues in the Contacts Notes section. This is happening with a majority of my clients and with my contacts as well. I have to routinely remove the dozens of duplicated email addresses which eventually fill up the notes section. Specifically an email address in the notes section like user@domain.com turns into user@domain.com <mailto: user@domain.com <mailto: user@domain.com <mailto: user@domain.com >>> . This replication sometimes goes on for dozens of times. This was the original issue mentioned in earlier thread but I don't see that it has been addressed here or anywhere else. Does anyone have a solution yet to this annoying bug?
 

Beeeater

New Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I have seen this problem referred to in many forums, I have it myself, and yet there is a deafening silence from Microsoft! If anybody has any solution we would all love to hear it!
 

Beeeater

New Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I have seen this problem referred to in many forums, I have it myself, and yet there is a deafening silence from Microsoft! If anybody has any solution we would all love to hear it!
One workaround here is to cut all the superfluous "mailto" text from the notes section and paste it into Notepad (this will turn it into plain text.) Then edit it to remove the offending mailto content and paste it back into the Notes section of the contact. This will remove the link formatting, and allow the notes to remain clean.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
There really isn't a good solution - it happens during sync process when the other side doesn't support HTML/RTF formatting. Syncing with smartphones or icloud can cause it - syncing Outlook desktop to and from Exchange (including outlook.com and office 365) should be ok (as long as your aren't also syncing with a phone), although if you used outlook.com before the migration to office 365, you need to fix the notes first- they won't fix themselves.

Beeeaters suggestion is good - clean up the notes in notepad and paste them back in. Do one or two as a test and see if they stay formatted.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
G <mailto:user@domain.com<mailto:user@domain.com<mailto:user@domain.com>>> Using Outlook 5
V Using custom field data in mail body + mailto hyperlink Outlook VBA and Custom Forms 7
R Mailto link inside Outlook 2010 being cached? Using Outlook 1
witzker HYPERLINK "mailto:test@test.com" in form body Using Outlook 21
mrje1 mailto links in browsers don't open up outlook email Using Outlook 2
R Some Mailto items dont work Using Outlook 3
G Wrong display name in from column when removing pf replication Exchange Server Administration 1
P Public folder replication between Exchange 2007 and Exchange 2010 Exchange Server Administration 11
L Duplicate calendar entries in Outlook 365 Using Outlook 3
V Outlook 2021 Can anyone explain why my Outlook views keep changing?! Using Outlook 2
AlphonseG Outlook 365 Outlook Crashes on setting SaveSentMessageFolder Outlook VBA and Custom Forms 4
S Outlook 2021 How to customize colors Outlook 2021 & Office 2021 on PC Using Outlook 0
D Outlook 2007 Recovering E-Mails Using Outlook 0
G Stop Outlook 365 adding meetings to calendar Using Outlook 0
HarvMan Using Emojis in Outlook 365 Using Outlook 3
T Outlook 2019 Not Using Auto Compete After Deletion of 365 Using Outlook 1
D Gmail mail is being delivered to a different email inbox in Outlook App 2021 Using Outlook 2
Albert McCann Outlook 2021 Outlook Display of HTML Email from two senders is glitchy Using Outlook 0
richardwing Outlook 365 VBA to access "Other Actions" menu for incoming emails in outlook Outlook VBA and Custom Forms 0
J Unable to delete folders in Outlook 2019 / Windows Using Outlook 1
K Outlook for Mac problems Using Outlook 0
D Outlook app 2021 & iCloud PST issues Using Outlook 2
M c# vsto Outlook.ApplicationEvents_11_NewMailEx Outlook VBA and Custom Forms 1
J Event/Meeting in Outlook Does Not Align with SharePoint Calendar Using Outlook 5
Christopher M Is it me, or is Outlook 365 BUGGY? Using Outlook 3
U Outlook on the iPhone cannot approve filtered Emails Using Outlook 0
J GoDaddy migrated to Office365 - Outlook Wont Add Account Exchange Server Administration 21
K Outlook 365 After migrating to Outlook 365, some contacts display in emails with prefixes Using Outlook 1
J Outlook Rules VBA Run a Script - Multiple Rules Outlook VBA and Custom Forms 0
Horsepower Cannot delete gmail in iPhone Outlook outbox Using Outlook 1
F Outlook 2019 Outlook 2019 Add and Sync to New computer Comcast server Using Outlook 2
M Understanding Outlook Identities Using Outlook 1
kburrows Outlook or Phone Combining Contacts? Using Outlook 0
P Outlook 2013 search no longer works Using Outlook 2
M Accessing ALL Outlook contact fields Outlook VBA and Custom Forms 3
C Outlook (desktop app for Microsoft365) restarts every time I save my VBA? Using Outlook 0
R MailTips and older Outlook versions Using Outlook 0
A iCloud Outlook Add In is causing Outlook 2021 to crash and got disabled Using Outlook 9
C How to import Outlook calendar? Using Outlook 1
HarvMan Outlook 365 loses "outlook.com" exchange server settings Using Outlook 1
HarvMan Outlook.com Account Using Outlook 3
D Office 365 Outlook desktop app prompts for all account passwords on startup Using Outlook 6
D Alerts in outlook Using Outlook 1
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
L Recommendations for Utility to Backup Outlook 365 Account Settings Using Outlook 2
J Recommendations for Outlook Duplicate Email Remover Using Outlook 6
O Outlook - How to embed font ? (If at all possible) Using Outlook 2
Z New minimum Outlook for Windows version requirements for Microsoft 365/Exchange Online Using Outlook.com accounts in Outlook 26
T How to configure Outlook for two users on a single Windows account Using Outlook 3
R Outlook 2021 Having problem setting up outlook 2021 with windows 11. I have 3 gmail accounts and I want the 3 gmail, emails to merge into the same outlook input. Using Outlook.com accounts in Outlook 0

Similar threads

Top