mailto replication in Outlook Contact Notes

Status
Not open for further replies.

PCMarin

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
So after years and several versions of Outlook including through Outlook 2013 the replication of URLs and email addresses continues in the Contacts Notes section. This is happening with a majority of my clients and with my contacts as well. I have to routinely remove the dozens of duplicated email addresses which eventually fill up the notes section. Specifically an email address in the notes section like user@domain.com turns into user@domain.com <mailto: user@domain.com <mailto: user@domain.com <mailto: user@domain.com >>> . This replication sometimes goes on for dozens of times. This was the original issue mentioned in earlier thread but I don't see that it has been addressed here or anywhere else. Does anyone have a solution yet to this annoying bug?
 
So after many years and several versions of Outlook including through Outlook 2016 the replication of URLs and email addresses continues in the Contacts Notes section. This is happening with a majority of my clients and with my contacts as well. I have to routinely remove the dozens of duplicated email addresses which eventually fill up the notes section. Specifically an email address in the notes section like user@domain.com turns into user@domain.com <mailto: user@domain.com <mailto: user@domain.com <mailto: user@domain.com >>> . This replication sometimes goes on for dozens of times. This was the original issue mentioned in earlier thread but I don't see that it has been addressed here or anywhere else. Does anyone have a solution yet to this annoying bug?
 
I have seen this problem referred to in many forums, I have it myself, and yet there is a deafening silence from Microsoft! If anybody has any solution we would all love to hear it!
 
I have seen this problem referred to in many forums, I have it myself, and yet there is a deafening silence from Microsoft! If anybody has any solution we would all love to hear it!
One workaround here is to cut all the superfluous "mailto" text from the notes section and paste it into Notepad (this will turn it into plain text.) Then edit it to remove the offending mailto content and paste it back into the Notes section of the contact. This will remove the link formatting, and allow the notes to remain clean.
 
There really isn't a good solution - it happens during sync process when the other side doesn't support HTML/RTF formatting. Syncing with smartphones or icloud can cause it - syncing Outlook desktop to and from Exchange (including outlook.com and office 365) should be ok (as long as your aren't also syncing with a phone), although if you used outlook.com before the migration to office 365, you need to fix the notes first- they won't fix themselves.

Beeeaters suggestion is good - clean up the notes in notepad and paste them back in. Do one or two as a test and see if they stay formatted.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
G <mailto:user@domain.com<mailto:user@domain.com<mailto:user@domain.com>>> Using Outlook 5
V Using custom field data in mail body + mailto hyperlink Outlook VBA and Custom Forms 7
R Mailto link inside Outlook 2010 being cached? Using Outlook 1
Witzker HYPERLINK "mailto:test@test.com" in form body Using Outlook 21
mrje1 mailto links in browsers don't open up outlook email Using Outlook 2
R Some Mailto items dont work Using Outlook 3
G Wrong display name in from column when removing pf replication Exchange Server Administration 1
P Public folder replication between Exchange 2007 and Exchange 2010 Exchange Server Administration 11
J Outlook 2010 does not let me put any account Using Outlook.com accounts in Outlook 1
P 3 of 5 PST files don't install from d:\outlook but only from D:\ Using Outlook 5
HarvMan January Windows 10 preview update force installs new Outlook Using Outlook 1
L Outlook 2010 - new installation on Windows 11 - aplzod32.dll is not a valid Add-in Using Outlook 6
J Outlook troubleshooting/logging - option grayed out Using Outlook 2
B Arrows missing from Outlook emails vertical scrollbar Using Outlook 0
G Outlook 2021 (New) doesn't respect default browser Using Outlook 8
B Outlook or iPhone turning tabs into spaces in Outlook Notes Using Outlook 1
P newly installed Office 365 includes OLD Outlook Using Outlook 6
R Outlook ribbon menu default? Using Outlook 7
H Spam email in Gmail not visible in Outlook Using Outlook 3
J How to transfer Win 10 Outlook to new Windows 11 pc? Using Outlook 10
J Renegade spam URL line displayed in old local Outlook 365 email title Using Outlook 3
G Reduce whitespace in Outlook desktop Contact Cards display Using Outlook 3
C Outlook classic via 365 Using Outlook 2
Dr. Demento Analogous Outlook code to read info into an array (or collection or whatever) Outlook VBA and Custom Forms 7
S Repair Outlook Using Outlook 8
V Outlook Form ListBox is not editable Outlook VBA and Custom Forms 2
F Outlook's contacts Using Outlook 1
D Outlook 2003 stopped dead Using Outlook 2
G Cannot receive emails from gmail account in Outlook 365 Using Outlook 1
E "Cannot display the folder. MS Outlook cannot access the specified file location" Using Outlook 8
P Outlook 2016 Working Offline Using Outlook 2
Rupert Dragwater Cannot reestablish gmail (email address) account in Outlook 365 Using Outlook 11
O Outlook 365 synchronisieren Exchange Server Administration 1
kburrows Outlook Classic - JPG files are corrupted when opened or saved Using Outlook 3
F Sync Outlook Calendar Using Outlook 0
G Change default font size in sticky notes - Outlook Desktop 2021 Using Outlook 2
C VBA in "New Outlook?" Using Outlook 0
D New Outlook with Business Basic Plans Using Outlook 0
D Outlook 2021 not working with Outlook 2003 installed Using Outlook 5
D Outlook 2003 stopped working - get they dialog box asking for username & Password Using Outlook 2
T Outlook 2021 hangs in close on taskbar occasionally Using Outlook 1
M Duplicate removal feature in Outlook 2021 is faulty Using Outlook 2
D.Moore Outlook COM addins source folder Using Outlook 12
P Removing Outlook 365 Account from Send/Receive Using Outlook 3
kburrows Outlook Automatically Merging Contacts Using Outlook 2
A Outlook 2016 Outlook 2016 vs. New Outlook Using Outlook 4
D Outlook Desktop App Email Software Using Outlook 0
efire9207 VBA Outlook Contacts Outlook VBA and Custom Forms 6
M Outlook not logging in to server Using Outlook 0
J Outlook macro to run before email is being send Outlook VBA and Custom Forms 3

Similar threads

Back
Top