How to extract mail items from multiple folders and shared mailboxes?

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sn152

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
Hi All,

I have the below code which will extract the mail items from an outlook folder to an excel file. When I run this macro, it will ask me to pick a folder.
Instead of that, is there a way to extract mail items from multiple folders and shared mailboxes? Please help me with this.

Code:
Option Explicit
 Sub CopyToExcel()

 Dim xlApp As Object
 Dim xlWB As Object
 Dim xlSheet As Object
 Dim rCount As Long
 Dim bXStarted As Boolean
 Dim enviro As String
 Dim strPath As String
 Dim fld As Outlook.MAPIFolder
 Dim nms As Outlook.NameSpace
 Dim currentExplorer As Explorer
 Dim Selection As Selection
 Dim olItem As Outlook.MailItem
 Dim obj As Object
 Dim strColB, strColC, strColD, strColE, strColF, strColG, strColH, strColI As String
               
Set nms = Application.GetNamespace("MAPI")
Set fld = nms.PickFolder

If fld Is Nothing Then
MsgBox "There are no mail messages to export", vbOKOnly, "Error"
Exit Sub
ElseIf fld.DefaultItemType <> olMailItem Then
MsgBox "There are no mail messages to export", vbOKOnly, "Error"
Exit Sub
ElseIf fld.Items.Count = 0 Then
MsgBox "There are no mail messages to export", vbOKOnly, "Error"
Exit Sub
End If

' Get Excel set up
enviro = CStr(Environ("USERPROFILE"))
'the path of the workbook
 strPath = "C:\Users\ABC\Desktop\Book1.xlsx"
     On Error Resume Next
     Set xlApp = GetObject(, "Excel.Application")
     If Err <> 0 Then
         Application.StatusBar = "Please wait while Excel source is opened ... "
         Set xlApp = CreateObject("Excel.Application")
         bXStarted = True
     End If
     On Error GoTo 0
     'Open the workbook to input the data
     Set xlWB = xlApp.Workbooks.Open(strPath)
     Set xlSheet = xlWB.Sheets("Sheet1")
    ' Process the message record
   
    On Error Resume Next
'Find the next empty line of the worksheet
rCount = xlSheet.Range("B" & xlSheet.Rows.Count).End(-4162).Row
'needed for Exchange 2016. Remove if causing blank lines.
rCount = rCount + 1

' get the values from outlook
Set currentExplorer = Application.ActiveExplorer
Set Selection = currentExplorer.Selection
 
  For Each obj In fld.Items

    Set olItem = obj
   
 'collect the fields
   
    strColB = olItem.SenderName
    strColC = olItem.SenderEmailAddress
    strColD = olItem.Subject
    strColE = olItem.To
    strColF = olItem.ReceivedTime
    strColG = olItem.Categories
    strColH = olItem.FlagRequest
    strColI = olItem.Parent

' Get the Exchange address
' if not using Exchange, this block can be removed
 Dim olEU As Outlook.ExchangeUser
 Dim oEDL As Outlook.ExchangeDistributionList
 Dim recip As Outlook.Recipient
 Set recip = Application.Session.CreateRecipient(strColC)

 If InStr(1, strColC, "/") > 0 Then
' if exchange, get smtp address
     Select Case recip.AddressEntry.AddressEntryUserType
       Case OlAddressEntryUserType.olExchangeUserAddressEntry
         Set olEU = recip.AddressEntry.GetExchangeUser
         If Not (olEU Is Nothing) Then
             strColC = olEU.PrimarySmtpAddress
         End If
       Case OlAddressEntryUserType.olOutlookContactAddressEntry
         Set olEU = recip.AddressEntry.GetExchangeUser
         If Not (olEU Is Nothing) Then
            strColC = olEU.PrimarySmtpAddress
         End If
       Case OlAddressEntryUserType.olExchangeDistributionListAddressEntry
         Set oEDL = recip.AddressEntry.GetExchangeDistributionList
         If Not (oEDL Is Nothing) Then
            strColC = olEU.PrimarySmtpAddress
         End If
     End Select
End If
' End Exchange section

'write them in the excel sheet
  xlSheet.Range("B" & rCount) = strColB
  xlSheet.Range("c" & rCount) = strColC
  xlSheet.Range("d" & rCount) = strColD
  xlSheet.Range("e" & rCount) = strColE
  xlSheet.Range("f" & rCount) = strColF
  xlSheet.Range("g" & rCount) = strColG
  xlSheet.Range("h" & rCount) = strColH
  xlSheet.Range("i" & rCount) = strColI
 
'Next row
  rCount = rCount + 1

 Next

     xlWB.Close 1
     If bXStarted Then
         xlApp.Quit
     End If
     Set nms = Nothing
     Set olItem = Nothing
     Set obj = Nothing
     Set currentExplorer = Nothing
     Set xlApp = Nothing
     Set xlWB = Nothing
     Set xlSheet = Nothing
 End Sub
 
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