Macro to extract sender name & subject line of incoming emails to single txt file

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Chris0815

New Member
Outlook version
Outlook 2013 64 bit
Email Account
Exchange Server 2013
Hello,

I'm using Outlook 2013 and trying to create a macro which extracts (only) the sender name and subject line of new incoming emails to/on top of one/single .txt file. If a new incoming email arrives the sender and subject line are added on top of the same/existing .txt file, stored on my PC. Outlook will be running in the background. I'm struggling to get newly arriving emails selected for execution of the macro.

I have tried/combined some of the many samples on this homepage but still struggle to get a macro that extracts the sender and subject of the latest incoming emails on top of one/single .txt file. Below some parts of code which I would like to work with.

////////

sName = "MailExtract" strFile = "c:\path\" & sName & ".txt" .Write "Sender: " & objItem.Sender & vbCrLf .Write "Subject: " & objItem.Subject & vbCrLf & vbCrLf

////////

Any advice will be highly appreciated. As alternative to macro I was looking into executing a script (via rule) but it seems to be more difficult to extract/copy/paste sender/subject lines from incoming emails.


I am aware there might be issues e.g. when receiving 2 or more emails within short period of time. However, this is not a major concern and i would be happy if sender name/subject of at least 1 newly arriving email could be extracted to txt file.

My final goal: I have a VB program/.exe serial port communication tool created which does every 1 or 2 minutes load 1 line for sender and 2nd line for the subject to individual text boxes. From there it is send via serial to a connected bluetooth receiver/port which is connected to a LED Matrix display which will show latest/newest sender/subject line mentioned on top of the .txt file.

Thanks in advance for any advice.

Kind Regards,

Chris
 
A rule should work once you get the macro working - switching it to a macro that runs from a rule is fairly easy.

>> sName = "MailExtract" strFile = "c:\path\" & sName & ".txt
If the file name is always the same, you don't need to us a variable - just use the name.
strFile = "c:\path\mailextract.txt"

This works here -

Code:
Sub SaveMessageLog()
  
   Dim InBoxFolder As Outlook.folder
   Dim InBoxItems As Outlook.Items
   Dim Item As MailItem
  
   Dim objFS As New Scripting.FileSystemObject, objFile As Scripting.TextStream
   Dim strFile As String

' Use the default folder
Set InBoxFolder = Session.GetDefaultFolder(olFolderInbox)

' Use the selected folder
'Set InBoxFolder = Application.ActiveExplorer.CurrentFolder

' ===============
  strFile = "D:\diane\Documents\Inbox.txt"
  
Set objFile = objFS.OpenTextFile(strFile, ForAppending, True)

' ==================
   ' Get all of the items in the folder
  Set InBoxItems = InBoxFolder.Items
  For Each Item In InBoxItems
      
With objFile
 .Write "Sender: " & Item.Sender & vbCrLf
 .Write "Subject: " & Item.Subject & vbCrLf
 .Write vbCrLf & vbCrLf
End With
 
  Next
  objFile.Close
  
  Set objFS = Nothing
  Set objFile = Nothing
 
   Set Item = Nothing
   Set InBoxItems = Nothing
   Set InBoxFolder = Nothing
  
End Sub


This should work as a rule - I don't think I missed anything, but I didn't test it yet (need to enabled run a script on this new computer first)
Run-a-Script Rules Missing in Outlook


Code:
Sub SaveMessageLogRule(Item As MailItem)
  
   Dim objFS As New Scripting.FileSystemObject, objFile As Scripting.TextStream
   Dim strFile As String

' ===============
  strFile = "D:\diane\Documents\Inbox2.txt"
  
Set objFile = objFS.OpenTextFile(strFile, ForAppending, True)

' ==================
With objFile
 .Write "Sender: " & Item.Sender & vbCrLf
 .Write "Subject: " & Item.Subject & vbCrLf
 .Write vbCrLf & vbCrLf
End With
 
  Next
  objFile.Close
  
  Set objFS = Nothing
  Set objFile = Nothing
 
   Set Item = Nothing
End Sub
 
Many thanks and I got the script working (just had to remove "Next"). I really appreciate your fast and uncomplicated help on an issue I spent days with....
 
oops. Sorry I missed that line when I was cleaning it up.
 
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