Master Category List / Contacts Public Folder Advice

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KOR

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
Exchange 2007 & Outlook 2007

I'm hopeing someone can offer advice on how to manage/share a Master Category List used for Public Folder Contacts among users. We have ~ 80 users, with 7 of these being administrative support. The general user group is spread across departments and divisions of our company and they tend to think of their work and their contacts as silos, ie., that one department's contacts will not overlap another's. This is far from the truth and we're attempting to consolidate these contact records. Currently, each department maintains a PF with 'their' categorized contacts and anyone in the department can add/edit/delete. Our intent is to move toward a system wherein all business contacts are stored in a common PF where only the admin staff have the ability to modify the contents. Because of the nature of our business, I anticipate we will need in excess of 100 categories, and would like to be able to, at a minumum, push a list to the admin staff.

I've used Outlook Spy to find where the MCL lives (in my default calendar) and am wondering:
  1. If it can be distributed to other users?
  2. If so, what might the process be?
  3. If distributed only to admins, will the general user group be able to easily sort/filter/search by categories?
  4. What disadvantages may be associated with what I'd like to do?
  5. Is there a better way to do this?
Thanks in advance,

Tony
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
you can push categories out using group policy, but not colors - the categories may be assigned different colors for each person. In the group policy ADM, its under outlook options, miscellaneous. (You can get the adm in the office resource kit)




tools listed at http://www.slipstick.com/outlook/olcat.asp might be useful.
 

KOR

Member
Outlook version
Outlook 2007
Email Account
Exchange Server
Diane,

Thanks for your reply. I will look at the tools to which you pointed me and work with our network admin on the GP side. If I have any more questions regarding this I'll post back.

Again, thanks; I appreciate the assistance.

Tony
 

lieve

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Diane,

Thanks for your reply. I will look at the tools to which you pointed me and work with our network admin on the GP side. If I have any more questions regarding this I'll post back.

Again, thanks; I appreciate the assistance.

Tony

Hi Tony,

Could you advise on how exactly you have solved this issue ?

I have a similar problem : Public Folder - 1 user who id's category and other users who should be able to see this for their folow up.

Please let me know,

thanks,

Lieve
 

Forum Admin

Senior Member
Colors categories are per user, so you need to push the colors out using a tool (see the list at Color Categories). Categories can be added using group policy, if you want users to assign their own colors or use the defaults.
 
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