Emails assigned with a certain category (within a shared inbox) to be copied to a specific folder.

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pp_44

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Outlook version
Outlook on the web
Email Account
Exchange Server
Hello,

I need a solution that would check a shared inbox every 5 minutes, and if new emails have been assigned a certain category name and color, to copy them to a specified folder and show a notification.

Thanks!
 
Diane Poremsky

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Checking the folder is easy - to run it on a timer is more difficult. You'll need a macro and will need to have the shared mailbox open in a profile (as a shared mailbox) for it to work. If the profile is not open, the macro won't run.

Are all messages moved from the inbox or just some?
pp_44 said:
and if new emails have been assigned a certain category name and color
Click to expand...
Is the category set manually or by a rule?
 
P

pp_44

New Member
Outlook version
Outlook on the web
Email Account
Exchange Server
Hello Diane,
Thanks for your response.

The emails arrive in a shared inbox. Some are then manually assigned a category with my name, by a manager.

I have no control over the person who assigns the categories and cannot make them use a script or change the procedure in any way.

Then the emails with this specific category, are emails to which I have to respond. My goal is to copy them to a folder so I am aware when a new email has been assigned to me.

I am using Outlook 365, latest version, on Windows 10.

Thanks again!
 
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