Edit incoming emails to remove a certain sentence added by the "system"


New Member
Outlook version
Outlook 365 64 bit
Email Account
Office 365 Exchange
All the emails we receive are stamped with "You don't often get email from <email address of sender>. Learn why this is important".


I understand this is an admin setting, and IT confirmed they will not be turning it off. So, I have to improvise. Here is what I'm thinking:

I know you can EDIT an email and add, delete, or change words. But can I automate this? make it into a rule? or is there an add-on that already does this? my search yielded no results. But I found this forum :)

I want to do this for three reasons:
1. I think it is stupid. I'm not 6 years old.
2. I'm a consultant and almost ALL of my incoming mail is from outside. But even the internal emails are labeled.
3. When I view emails on my phone, I used to preview the inbox and read the first line of each email. Now all I see is a list of emails that read "You don't often ..."

Can you help?

I looked through all the rule actions that my Outlook client is showing me, I didn't find any option for editing the text of the incoming e-mail.

You probably already found this article, which suggests increasing the size of the reading pane, which you probably can't do on mobile :( ( Penn State Service Management. )

It's supposed to be only on the first e-mail from any person, so you might have to put up with it.
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