VBA Auto-Reply code for Two Mailboxes on one Outlook Session.

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Mike9181

Member
Outlook version
Outlook 2010 32 bit
Email Account
Hi Diane - Hope you are doing well.
Really need your help with VBA code within Outlook. Below is the scenario:
I need to set-up individual auto-reply messages for two different mailboxes that are configured on one Outlook Session on one of our App. Servers. We need to send an auto-reply email for each incoming email. These auto-replies need to be sent out irrespective of whether the outlook session is open or not on the server. IS it possible? Can you please help me with the VBA code?
I attempted to add custom VBA code but that does not work for two different mailboxes. It is generating a single outbound reply for both mailboxes and it does it only when the outlook session is open.
Below is the code:
Code:
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
    Dim olApp As Outlook.Application
    Dim objNS As Outlook.NameSpace
    Dim folder As MAPIFolder
    Dim fldInbox As Outlook.MAPIFolder
    Set olApp = Outlook.Application
    Set objNS = olApp.GetNamespace("MAPI")
    ' Set folder = objNS.GetDefaultFolder(olFolderInbox)
     ' public Inbox
     Set fldInbox = objNS.Folders("MailBox1@domain.com").Folders("Inbox")
     Set Items = fldInbox.Items
'     Set fldInboxAL = objNS.Folders("MailBox1@domain.com").Folders("MailBox2@domain.com")
'     Set ItemsAL = fldInboxAL.Items
End Sub
 
Private Sub Items_ItemAdd(ByVal item As Object)
     'when a new item is added to our "watched folder"
     'we can process it
    
    Dim myReply As MailItem
    Dim sMsgBody As String
   
    sMsgBody = "****Please do not reply to this email. Replies to this message are not monitored****" & vbCr & vbCr
    sMsgBody = sMsgBody & "Dear ," & vbCr
    sMsgBody = sMsgBody & "Thank you for submitting your request electronically." & vbCr
    sMsgBody = sMsgBody & "This email is to confirm your invorequest has been received and will be processed shortly." & vbCr
    sMsgBody = sMsgBody & "For status of your request, please reach out to your contact directly." & vbCr & vbCr
    sMsgBody = sMsgBody & "Thank you for your cooperation." & vbCr & vbCr
    sMsgBody = sMsgBody & "Sincerely," & vbCr
    sMsgBody = sMsgBody & "" & vbCr
    
    Set myReply = item.Reply
    With myReply
        .Subject = "Auto-reply to: " & item.Subject
        .Body = sMsgBody
        .SentOnBehalfOfName = "MailBox1@domain.com"
        .Send
    End With
   
End Sub


Private Sub Application_Quit()
    
    Dim ns As Outlook.NameSpace
    Set Items = Nothing
    Set ns = Nothing
    
End Sub

Need your help Diane! :)

Thank You.
Mike
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
irrespective of whether the outlook session is open or not on the server.
This is not possible - VBA will not run if outlook isn't open. You'd need to use an event sink on the smtp server to reply without opening outlook.

You need to use 2 item_add macros, one for each mailbox.
one will be named
Private Sub Items_ItemAdd(ByVal item As Object)
the other can be named
Private Sub ItemsAL_ItemAdd(ByVal item As Object)

You'll need a withevents line for itemsal.
 

Mike9181

Member
Outlook version
Outlook 2010 32 bit
Email Account
Thanks for your reply, Diane. UI am not sure how the event sink will work. Can you please elaborate and explain further.
Being new to VBA, any help that you can provide on the code aspect will be of great help.

Thanks again.

- Mike
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
To add to Michael's comments, since an event sink runs on the server, you need admin rights to the server or the admin needs to set it up for you. It's not something an end user can do. It's also not something you can do with hosted email - you need the server running in your own network.
 
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