Exporting email in outlook 2013 with Office 365

Status
Not open for further replies.

Artman77

New Member
Outlook version
Outlook 2019 64-bit
Email Account
Office 365 Exchange
I have a user that has a lot of project emails that he would like to move into individual PST files to place within each projects archive. My company utilizes Office 365. He is using outlook 2013 and is set to cache only the last 12 months of emails.

His assistant is trying to export mail from his computer. When accessing a mail folder to be exported, she clicks on the link to view older emails and then goes to export the folder.

When she goes to open the PST file to verify, most of the files are empty and some have only emails that were generated within the last 12 months.

I've tried searching for this before posting but either I'm not searching correctly or there is just no info on this.

When exporting email with the mentioned setup, does outlook only export cached email regardless of older mail on the server? i suspect it does, but can't find anything on this.

I've thought of adding the users mail profile to his assistants computer and have it download all email, not just the last 12 months.

If i could have someone either verify this suspicion or point me in the right direction, it would be greatly appreciated.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
As far as I know (I keep meaning to test it but haven't had time) it only exports what is synced. Set Outlook to sync all then archive then change the setting back to 12 months <== this should be faster/easier than setting up the profile on another computer, unless the mailbox is really, really huge.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
E Exporting email (.pst) Using Outlook 8
C How to get SMTP out of email address when exporting contacts? Using Outlook 2
C extra characters added to email when exporting Using Outlook 2
HarvMan Exporting IMAP OST file to PST Using Outlook 5
O Carriage Return - Line Feeds - exporting Calendar events Using Outlook 0
B vBA for exporting excel file from outlook 2016 Outlook VBA and Custom Forms 3
GregS Exporting contacts Using Outlook 1
J OLADD.FAE Error When Exporting Contacts Using Outlook 6
R Exporting recovered Deleted Items outside the Inbox Using Outlook 1
N Exporting IM Address field Using Outlook 2
T exporting contacts names reversed in CSV file Using Outlook 8
R Exporting Excel data to Outlook 2016 Calendar Outlook VBA and Custom Forms 20
D EXPORTING MS EXCHANGE EMAILS to another platform Exchange Server Administration 10
R Exporting contacts from 2010 to 2013 Using Outlook 1
Connie Boyer Exporting Outlook calendar/find next repeating meeting Using Outlook 3
Diane Poremsky Fix the Outlook Folder Type after Exporting an IMAP Account Using Outlook 0
V Exporting RSS Feed to OPML file Using Outlook 8
D Reoccuring appointment issues when exporting Calendar to Excel Using Outlook 3
B BCM 2010: Exporting Notes to .CSV with Business Contacts? BCM (Business Contact Manager) 3
Commodore Exporting all contacts to VCF files possible? Using Outlook 4
C Security Question - How to prevent users exporting .iaf files Using Outlook 5
P Exporting group members from Outlook address group Using Outlook 11
M Error Messages when exporting Outlook 2010 Contacts to a CSV (DOS) or Excel Using Outlook 2
R Exporting and importing contacts in Outlook 2007 Using Outlook 1
H Exporting Outlook Forms to Access or Excel Outlook VBA and Custom Forms 2
F Outlook 2007 BCM Exporting Files BCM (Business Contact Manager) 2
T Automating Exporting to pst file Outlook VBA and Custom Forms 3
G exporting files from BCM BCM (Business Contact Manager) 1
G exporting from BCM BCM (Business Contact Manager) 1
D Exporting reports to Excel gives wrong numbers BCM (Business Contact Manager) 1
H Error in values when exporting report to Excel BCM (Business Contact Manager) 1
Rupert Dragwater How to permanently remove an email address Using Outlook 9
K vba code to auto download email into a specific folder in local hard disk as and when any new email arrives in Inbox/subfolder Outlook VBA and Custom Forms 0
F Auto changing email subject line in bulk Using Outlook 2
F Want to add second email to Outlook for business use Using Outlook 5
kburrows Outlook Email Body Text Disappears/Overlaps, Folders Switch Around when You Hover, Excel Opens Randomly and Runs in the Background - Profile Corrupt? Using Outlook 0
J Outlook 365 Outlook Macro to Sort emails by column "Received" to view the latest email received Outlook VBA and Custom Forms 0
A Outlook 2019 Help with forwarding email without mentioning the previous email sender. Outlook VBA and Custom Forms 0
J Macro to send email as alias Outlook VBA and Custom Forms 0
M Shift Delete doesn't delete email from server Using Outlook 4
K Incorporate selection from combobox into body of email Outlook VBA and Custom Forms 0
L Why are some email automatically going to "archive" Using Outlook 2
M Outlook Macro to save as Email with a file name format : Date_Timestamp_Sender initial_Email subject Outlook VBA and Custom Forms 0
B Outlook 2019 Custom Email form - Edit default email form Outlook VBA and Custom Forms 6
F Add a category before "Send an Email When You Add an Appointment to Your Calendar" Outlook VBA and Custom Forms 0
T Problem when requesting to view an email in a browser Using Outlook 0
J Outlook 365 Forward Email Subject to my inbox when new email arrive in shared inbox Using Outlook 0
HarvMan Archive Email Manually Using Outlook 1
L Fetch, edit and forward an email with VBA outlook Outlook VBA and Custom Forms 2
S New Email "From" box stopped working Using Outlook 0

Similar threads

Top