Macro to Update Existing Task from New Email

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Bachelle

New Member
Outlook version
Outlook 2013 64 bit
Email Account
Exchange Server
I am definitely a newbie when it comes to VBA and only know enough to update existing code to meet my needs. I've been able to piece together a macro to create a new task in a public folder from an email, but I want to also be able to UPDATE an existing task from an email.

Is it possible to create a macro that will search for specific text in the body of an email, search for the same text in a public tasks folder, and update the task?

I will be setting up an email rule that will run a script when the rule is triggered, so I don't need code to trigger the event ... just to find and update the proper task.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
It is possible. See the update appointment code on Copy New Appointments to Another Calendar using VBA for one method.

The other method is to use a filter with restrict.

sFilter = 'instant search terms
Set ResItems = folderitems.Restrict(sFilter)
iNumRestricted = 0

'Loop through the items in the collection.
For Each itm In ResItems
' do whatever
next

(that snippet is from How to print a list of recurring dates using VBA)

if there are a lot of tasks to loop through the filter will be better. It also offers the ability to search on multiple fields.
 

Bachelle

New Member
Outlook version
Outlook 2013 64 bit
Email Account
Exchange Server
Hi Diane,

Thank you so much for the reply, but I'm enough of a Newbie that I don't know exactly how to use the above code. I kind of understand the filter and loop logic, but I don't understand where I define the text to search for in the email or what field to search in the tasks.

The email I receive contains a text pair like this "Company: Company B". The matching task (there will always be only one) has the company name in the ContactNames field. There are a lot of tasks, but I only want it to search through tasks that are assigned to a specific category.

How do I tell it that the text I want to search for is found in the email after the "Company:" label and to search the ContactNames field for the matching text?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
How do I tell it that the text I want to search for is found in the email after the "Company:" label and to search the ContactNames field for the matching text?
You will need to use regex or instr to find it. Is that the only text in the line?
 
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