How to configure Outlook for two users on a single Windows account

Status
Not open for further replies.

TonyC

Senior Member
Outlook version
Outlook 2021 64 bit
Email Account
POP3
In the past, my wife and I have each had our own Windows account on our PC. In each Windows account therefore, Outlook has a single profile with a single email account. However, we have begun to question whether we really need two Windows accounts and are considering having just one Windows account that both of us can use. The question then is how do we configure Outlook?

Do we configure a single profile with two email accounts? Or do we each have our own profile containing a single email account? What are the pros and cons of each option?
 
The pros and cons are the same as before:
Pro: Your mail is kept separate.
Con: You need to switch profiles - switching outlook profiles is a bit faster than windows profiles.

The last few versions of Outlook make it easier to have multiple accounts in the profile and jeep them separate - accounts have their own data files and own signatures, which are assigned to the account.

I'm not sure if I would use separate outlook profiles or one if I had to share a computer with hubby. He'd probably complain about all my email - and if we used separate profiles, would complain if I didn't switch back to his profile when I got up. I think I will stick with separate computers. <g> Or read my mail on an ipad.
 
... I think I will stick with separate computers. <g> Or read my mail on an ipad.
Thank you for your reply. I'm afraid that we don't have the luxury of separate computers. My wife and I are both retired individuals and we don't need access to emails all day or even every day. So we can quite happily share the same physical computer.

There doesn't appear to be a good reason why we shouldn't share the same Windows account. All of our personal data is on the D: disk and is accessed through File Explorer. Even our .pst files are on the D: disk. We don't keep any personal data on the C: disk.

It seems to me that our best option on a shared Windows account would be to have separate Outlook profiles, each with a single email account. That way, if I am working on my emails, I won't see any sign of my wife's emails, folders, contacts, and so on. And, vice versa.
 
Yeah, I agree, if you don't have separate devices, one windows profile is often easier. I have a lot of retired clients and they are fairly evenly split between separate devices or shared windows account. Very few have separate windows accounts.

If you are in the habit of closing outlook after check for new mail, you can use outlook shortcuts to open your profiles- make new windows shortcuts with outlook.exe /profile "profile name" - you'll each have your own shortcut.

 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
S Outlook email to configure setup for each mail Outlook VBA and Custom Forms 1
M Configure outlook 2007 to accept digital signatures Using Outlook 2
D Configure Outlook 2016 Using Outlook 0
M Unable to Configure Gmail Account in Outlook 2007 Using Outlook 1
Diane Poremsky Configure Gmail Accounts in Outlook Using Outlook 0
B Configure Outlook so Exchange uses cached mode but new items are by default saved to Outlook.com Using Outlook 1
Y Configure outlook with Domino Using Outlook 3
B Outlook 2010 won't configure exchange account, 0kb .ost file Exchange Server Administration 5
N Configure Outlook 2010 to download sent emails Using Outlook 4
R How to configure outlook to avoid sending emails from the wrong account Using Outlook 24
T Configure mailbox OutofOffice with Redemption Outlook Outlook VBA and Custom Forms 1
M configure Onpremise exchange to send/receive emails internally and externally) Exchange Server Administration 0
V Can't configure Gmail Using Outlook 10
H How to configure “Send As” email in Office 365 Account? Exchange Server Administration 10
Steve Jacobs Possible to configure TNEF options based on *sender*? Exchange Server Administration 3
H Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Tasks? Using Outlook 4
wallisellener DB configure BCM (Business Contact Manager) 2
V How to configure https mail account Using Outlook 1
D Configure E-mail on 2 different Networks Using Outlook 1
J how to configure different contact default form for new contacts Outlook VBA and Custom Forms 1
C How to configure BCM 2007 and Hosted Exchange BCM (Business Contact Manager) 4
H Macro to Delete Duplicate items in Outlook calendar where title is the same and date is the same Outlook VBA and Custom Forms 0
Y The New Outlook - Q's & Thoughts Using Outlook 7
M Start Outlook 365 at unified inbox Using Outlook 2
B Requesting VBA code to make Outlook prompt for confirmation when deleting a task? Outlook VBA and Custom Forms 4
T In-line reply style in Outlook II Outlook VBA and Custom Forms 1
G Outlook Contact Item.Restrict where FullName is NULL Outlook VBA and Custom Forms 3
J Emails with .ICS calendar invitations attached don't contents when received in Outlook 365 Using Outlook 6
W Outlook 2021 Hanging on "Sending Emails" Using Outlook 3
T Outlook Desk Top 2021 Overdoing Security Using Outlook 7
O Any 3rd party tool that sync (mirror) from Outlook Contacts to Google Contacts? Using Outlook 4
D Outlook 365 Outlook Message "Cannot be sent because the message has changed" Using Outlook 0
J Hotmail drafts started on desktop disappear, but show in web version of Outlook Using Outlook 4
Z Hotmail account deleted from outlook and issue with account not exist Using Outlook 0
J 'Name on the security certificate is invalid or...' - Outlook on desktop talking to hotmail.com account Using Outlook.com accounts in Outlook 5
J Outlook, Word, Access crash unless run in Admin mode - time dependent it seems Using Outlook 10
T Why do Outlook Desktop 2021 tasks from my wife's email show up in my task pane? Using Outlook 2
B Delete Read Receipts in Your Outlook Outlook VBA and Custom Forms 0
M Outlook changes the "Modified" field when moving/copying a Contact. Using Outlook 0
macdotcom Outlook 365 Outlook folder export to PST archival tool - close, but need a nudge Outlook VBA and Custom Forms 2
M Outlook 2016 still feature updating Using Outlook 0
e_a_g_l_e_p_i Question about Outlook 2021 and Gmail Using Outlook 8
J Outlook VBA to send from Non-default Account & Data Files Outlook VBA and Custom Forms 4
P Limited Support for 3rd Party Mail in new Outlook? Using Outlook 1
O Any 3rd party tool that sync (mirror) from Outlook Calendar to Google Calendar? Using Outlook 5
T Outlook is categorizing emails incorrectly Using Outlook 0
R Legacy Outlook on Mac Email Cache Using Outlook 0
A Outlook can't remember outlook.com, Exchange password. Using Outlook 4
S Related messages show in main Outlook window vice new Advanced Find windows Using Outlook 1
H Force Outlook 2019 with GMail 2-Step to Require Login? Using Outlook 0

Similar threads

Back
Top