Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Tasks?

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hotxfil

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Greeting all,

I've searched high and low for the answer to this question. Learned a lot in the process, but haven't found a definitive answer as to whether or not this is possible.

I have two POP3 e-mail accounts, a Hotmail SMTP account, an Exchange account for work, and an Exchange account for school, all under one profile.

The mail works fine, everything goes where it is supposed to go.

When I open Outlook, the default mail and calendar folders show my main .PST mail and calendar inbox and calendar as desired.

My Contacts, Notes, Tasks, and Journal folders all default to my school Exchange account. I don't use those folders on my school or work accounts for anything. I'd LIKE to just delete them but I can't seem to do that either... I WANT them to default to my main .PST POP3 e-mail account when Outlook opens, that where I keep all my data.

I can't get them to do that no matter what I try. Any ideas, or am I out of luck here?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Re: Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Task

Which data file is set as the default data file in File, Account Settings, Data File? That is normally what is used as the default location for the special items, but Exchange throws a wrench into things - any created while viewing the email folders is likely to go into the exchange mailbox.
 

hotxfil

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Re: Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Task

Which data file is set as the default data file in File, Account Settings, Data File? That is normally what is used as the default location for the special items, but Exchange throws a wrench into things - any created while viewing the email folders is likely to go into the exchange mailbox.

It's one of the Exchange mailboxes, and of course, Outlook won't let me change it to on of the POP3 accounts. I'd just record a macro that runs on startup to select the desired folders for me, but Outlook doesn't have a macro recorder, either...
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Re: Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Task

I'm not sure what selecting folders or programmatically setting the default data file will do. What exactly happens when you try to set a pst as default? Any error messages?
 

hotxfil

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Re: Multiple Exchange Accounts: How to Configure Default Contacts, Notes, Task

When I try to set my desired PST as the default data file, a message box appears stating "Outlook (97-2002) Data Files (.pst) cannot be used when more than one Exchange account is configured."
 
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