Linking email responses to initial email sent

Not open for further replies.

Phil edwards

Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Hi there

I want to know if there’s any add-ins to meet a need I have. (I haven't used forums before so please excuse if I don't get the conventions right)

We have about 60 contracted meter readers in our metro area. Our OSH (Occupational Safety & Health) branch has required us to ensure all readers complete a form on a daily basis prior to commencing work. We are also required to confirm forms have been completed. Readers are contractors and don’t have access to corporate systems. Readers rarely come into the office as their work is sent and received via GPRS to PDA units. Other parts of the business are currently using hardcopy OSH forms.

I have created a cut-down version (to meet specific reader safety aspects) of the form in Word and my initial thought was to use Outlook to:

· Auto send an email containing the form to all readers email addresses on a daily basis – hopefully excluding public holidays and weekends (Note: I've found an add-in that does this bit)

· Set up delivery notifications and read receipts on all emails – auto direct to specific Outlook folders.

· Set up tracking of the above

· Track responses (ie emails returned from readers with the completed forms) against the individual daily emails sent – not sure if there’s a day to associate a particular responding email with the original sent email

I think the above will work but I’m not sure if there’s add-ins that will achieve what I’m after in relation to the two highlighted dot points.

I will set up an email group to include all readers email addresses.

The end result I’m after is to be able to auto send emails to all readers on normal working days and be able to track that they have responded with a completed form (or at least have sent an email response) each day. At a glance I want to be able to see which readers haven’t responded so I can follow up with them.

I’d appreciate your advice on add-ins that will satisfy my requirement, or if there’s an easier way of achieving what I want.

Regards, Phil

Phil edwards

Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
Hi again Dianne

That seems to be exactly what I was looking for.

The Sperry people obviously didn't understand what I was after.

Many thanks, Phil
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
B Can't expose sender email address when linking outlook to access Using Outlook 3
N linking an already sent/rec'd email to contact record like it did in 2000 Using Outlook 0
K add an email to a business contact without linking/tracking sender BCM (Business Contact Manager) 0
K add an email to an account without linking and tracking the email address BCM (Business Contact Manager) 0
H Not all Email folders appearing in Manage E-mail Auto-linking BCM (Business Contact Manager) 1
P Run Time Error 91 when linking contact to task in VBA Outlook VBA and Custom Forms 1
Travis Lloyd Linking Outlook 2016 Desktop To POP3 Acc't On Android Phone Using accounts in Outlook 2
M Linking Excel Cell to Shared Contacts Outlook VBA and Custom Forms 7
Andrew Hawkins Linking tasks Using Outlook 1
C Linking e-mails BCM (Business Contact Manager) 1
K Need help concerning emails linking to BCM. BCM (Business Contact Manager) 0
J Linking Contacts to a Message Where the Contact isn't an Addressee Using Outlook 1
J Custom Contacts: Linking button to website Using Outlook 4
M Custom Contact form queries (date control & contact/calender linking) Using Outlook 1
R Can't use "manage linking and tracking" BCM (Business Contact Manager) 10
B Linking from Excel to public outlook 2010 calendar. Using Outlook 0
W Linking dropdown values Outlook VBA and Custom Forms 1
G Linking Outlook to Access for Contacts in Access Outlook VBA and Custom Forms 3
S Sharing BCM contacts and linking items to records BCM (Business Contact Manager) 1
K Linking Information from Accounts to Business Contacts Manager BCM (Business Contact Manager) 1
L Linking a Business Contact to multiple Accounts? BCM (Business Contact Manager) 2
M linking projects and tasks data to access or excel BCM (Business Contact Manager) 1
K Auto-linking emails by default shared DB BCM 2007 on SQL 2008 BCM (Business Contact Manager) 4
L Out of memory errors and Auto-linking hangs BCM (Business Contact Manager) 2
D Prompt to prefix subject line whenever sending an email Outlook VBA and Custom Forms 3
J Quick steps delete original email and move reply/sent email to folder Using Outlook 1
C Wishlist Extract or scan new email addresses from out of office replies. Leads from OOO replies Using Outlook 1
T External email warning banner Outlook VBA and Custom Forms 0
A Links in email getting error message about group policy Using Outlook 4
richardwing Auto forward email that is moves into a specific outlook folder Outlook VBA and Custom Forms 5
J Recommendations for Outlook Duplicate Email Remover Using Outlook 6
Geldner Tweak Junk Email Reporting tool to default to particular email on send? Using Outlook 3
S Outlook 365 Can I change the possible range of highlighting colours when writing an Outlook email? Using Outlook 1
V Can one change the formatting of email title blocks? Using Outlook 0
P default font when sending email from browser Using Outlook 1
D VBA Macro to Print and Save email to network location Outlook VBA and Custom Forms 1
B IMAP server rejects sent email - cannot deliver messages Using Outlook 2
TedSch Small vba to kill political email Outlook VBA and Custom Forms 3
X Open Hyperlinks in an Outlook Email Message (Help with Diane's solution) Outlook VBA and Custom Forms 3
e_a_g_l_e_p_i Email notifications changed with Outlook 2021 Using Outlook 8
glnz How to retrieve or redo email password without affecting Outlook connection? Using Outlook 1
Z Copy specific email body text Outlook VBA and Custom Forms 0
D ISOmacro to extract active mail senders name and email, CC, Subject line, and filename of attachments and import them into premade excel spread sheet Outlook VBA and Custom Forms 2
M Outlook 365 refuses to send email Using Outlook 1
B Search and Find Email by Folder Name Outlook VBA and Custom Forms 2
K Closing external IMAP email... Outlook 2013 Using Outlook 0
L Capture email addresses and create a comma separated list Outlook VBA and Custom Forms 5
C Email bomb processing Outlook VBA and Custom Forms 1
O What would be the recommended way to change an email address (family member)? Using Outlook 0
A Outlook 2016 Macro to Reply, ReplyAll, or Forward(but with composing new email) Outlook VBA and Custom Forms 0

Similar threads