Import Categories from Outlook 2003

Status
Not open for further replies.

phrab

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Is there a way to import all my master categories from Outlook 2003 to Outlook 2016, rather than copying them one by one?
Thank you in advance?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I have a macro but i don't know if it works in 2003 - if you have a pst file, you could open it in outlook 2016 and use the macro on it to create a master list.

You can use the upgrade to color category option to add the categories to the master list - the colors may need fixed as outlook assigned the colors in order. In 2016, this seems to run only on the calendar though.

Use Upgrade to Color Categories to add Categories to the Master List
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Since the Upgrade to Color Categories option can only find categories assigned to items in the pst file it maybe doesn´t restore all the master category list.

Category-Manager can import the all the categories from the Registry . Open the registry editor, and navigate to:
HKEY_CURRENT_USER/Software/Microsoft/Office/11.0/Outlook/Categories

Then click File/Export to export the list to a *.reg file. In Category-Manager click Manage Categories/Tools/Categorie/Import, and import the *.reg file.
 

phrab

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Since the Upgrade to Color Categories option can only find categories assigned to items in the pst file it maybe doesn´t restore all the master category list.

Category-Manager can import the all the categories from the Registry . Open the registry editor, and navigate to:
HKEY_CURRENT_USER/Software/Microsoft/Office/11.0/Outlook/Categories

Then click File/Export to export the list to a *.reg file. In Category-Manager click Manage Categories/Tools/Categorie/Import, and import the *.reg file.
Thanks, Michael. Tried to shortcut the process. I exported my Categories from WinXP & merged them in my Windows 10 registry at HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Categories [Note: had to change / to \]. But that didn't work. I wonder if there's a way to add a key to Outlook 2016 in the registry.

However, I will also contact VBOffice to find out the difference between Enterprise & Professional, as this is for only 1 machine & their free download is for Enterprise. Do you know of any free way to add all the master categories? Thanks again.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Thanks, Michael. Tried to shortcut the process. I exported my Categories from WinXP & merged them in my Windows 10 registry at HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Categories [Note: had to change / to \]. But that didn't work. I wonder if there's a way to add a key to Outlook 2016 in the registry.

I think you need to let category manager import the registry. (But I could be wrong) And no, there is no way to add the key to outlook 2016 - Outlook doesn't use the registry anymore.
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Phil, I`m myself behind VBOffice. If you only need to sync the master category list (mcl) once, you can use the mentioned addin, which is free for 30 days.
The described process of importing the *.reg file is limited to only 10 categories during the free trial period; a limitation that was added to the very first version about 10 years ago, which I never removed. However, you can use the sync feature of the Enterprise version to import all categories, this feature isn´t limited. For configuring the addin to sync the mcl between your two computers, see the documentation of the Addin starting at page 25.
 

phrab

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
I think you need to let category manager import the registry. (But I could be wrong) And no, there is no way to add the key to outlook 2016 - Outlook doesn't use the registry anymore.
Thank you, Diane. I will try Michael's add on.
 

phrab

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
IMAP
Phil, I`m myself behind VBOffice. If you only need to sync the master category list (mcl) once, you can use the mentioned addin, which is free for 30 days.
The described process of importing the *.reg file is limited to only 10 categories during the free trial period; a limitation that was added to the very first version about 10 years ago, which I never removed. However, you can use the sync feature of the Enterprise version to import all categories, this feature isn´t limited. For configuring the addin to sync the mcl between your two computers, see the documentation of the Addin starting at page 25.
Thanks, Michael. I intend to try Category Manager. I'm going to be out of town for 2 weeks & so I'll try it as soon as I get back.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
K Disabling import/export button to restrict PST creation Using Outlook 3
I Outlook 365 - import/attach PST file that used POP3 Using Outlook.com accounts in Outlook 0
M Export-Import .pst file problems Using Outlook 2
N .pst archive from work will not open/import on Microsoft 365 Exchange Server Administration 0
L How to Import Exchange OST file into Outlook? Using Outlook 3
M PST import from Outlook 2007 to 2010 - Address Book contacts all in 1 group Using Outlook 4
Christopher M Import Exchange Server Administration 1
R PST->Outlook.com (Import vs Drag-n-Drop methods Using Outlook.com accounts in Outlook 2
DoctorJellybean Import accounts\files Using Outlook 1
S Import contacts to a shared mailbox Outlook VBA and Custom Forms 2
avant-guvnor Import csv problem Using Outlook 7
T Outlook 2016 CSV Translator Import Error Using Outlook 6
Rupert Dragwater How to import contact list Using Outlook 15
C Import Outlook 2016 contacts into to: field Using Outlook 1
P Import an .ics file to a specific calendar Using Outlook 4
L Need to import multiple Outlook files to Office 365 Account Using Outlook 4
R ost file import Using Outlook 2
T Outlook Calendar 2016 import Excel Using Outlook 1
I Import Office theme .thmx Using Outlook 4
Diane Poremsky Batch Import Photos into Outlook Contacts New Slipstick.com Articles 0
Diane Poremsky Can't import CSV or move Outlook items into EAS Accounts New Slipstick.com Articles 0
Diane Poremsky How to Import Appointments into a Group Calendar New Slipstick.com Articles 0
B Import Excel Text into Outlook Calender Using Outlook 4
M How to Import YES/NO Checkboxes? BCM (Business Contact Manager) 0
J Converted .ost to .pst: Want to Import and Reconnect with IMAP Email Account Using Outlook 2
GregS Import from Outlook.com .ost to IMAP .pst? Using Outlook 3
Q Outlook 2016\365 export specific rules to import in another system Exchange Server Administration 1
Diane Poremsky Macro to Bulk Import Contacts and vCards into Outlook New Slipstick.com Articles 0
Diane Poremsky Import Images into the Active Directory New Slipstick.com Articles 0
M convert/import a customized record into the default "Account" record BCM (Business Contact Manager) 0
Diane Poremsky Macro to Bulk Import vCards into Outlook New Slipstick.com Articles 0
e_a_g_l_e_p_i question about saving my .pst so I can import it to my Outlook after I build a new system Using Outlook 10
V Import from Outlook 2013 ost file? Using Outlook 2
ogodt Change Default contact form and import from Excel 2010 Using Outlook 1
E Want to Import Outlook 2003 pst files to later version Using Outlook 6
A Does Outlook import Gmail Archive? Using Outlook 1
E PDF Import Using Outlook 1
B Problem with import Excel BCM (Business Contact Manager) 1
bhogesh How to import .htm saved mail to outlook Using Outlook 3
J Easy way to re-import Gmail folders/labels into Outlook? Using Outlook 9
J Opening/Archiving/Import/Export PST files Using Outlook 4
Calvyn Outlook 2003 cannot import .vcs subject Using Outlook 1
R How to Import Exchange Calendar data to Outlook.com Calendar Using Outlook.com accounts in Outlook 11
R Cannot read Chinese message after import Using Outlook 2
K Excel Import Option: Need Help Updating Existing Records BCM (Business Contact Manager) 0
A import pst Outlook VBA and Custom Forms 3
Sarge USMC Cannot import/export Outlook 13 Using Outlook 6
L Outlook 2007 Codes Export and Import Using Outlook 9
L Outlook 2007 Toolbar Export and Import Using Outlook 7
K Import 2013 Outlook Contact Address into Word Using Outlook 36

Similar threads

Top