Room Finder

Not open for further replies.


How do you get your rooms to show up in the room finder in Outlook 2010? Do

I have to load exchange 2010 as well?
yes, I think you will find that rooms are resources and need an Exchange

Mailbox to work.


Judy Gleeson

"Steven" <Steven> wrote in message
> How do you get your rooms to show up in the room finder in Outlook 2010?
> Do
> I have to load exchange 2010 as well?
I have Outlook 2010 running against Exchange 2010. I have my conference rooms as Room mailboxes. They do not show up in the Available Rooms automatically.

The only way to get them to show up is to add them like you would people to the invite. Then they show up and then you can select which room to use based upon the best time for the meeting for all attendees. Very disappointed since I too was thinking it would just populate rooms in that box.

If I'm missing something, please let me know.

A bit more research and if you create a distribution list with the rooms in them, then a new field appears in the room finder of Outlook. A drop down where you can select the dist list and that is supposed to populate the Rooms Avaialble box.

So, if you have multiple buildings you can easily select the rooms in a building to view.
In order for the distribution list you created that has the room mailboxes within them the distribution list needs to be classified as a room list. Apparently the only way you can do that is by going into the exchange console and putting in a command to create a distribution list withing a specific organizational unit and make it a room list. If you don't then the room list (aka distribution list) will not appear in the "show a room list" field. I just found out how to create a room list and the room mailboxes yesterday, I found the following link to be very helpful:
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
A How to enable outlook room finder (outlook connector (mapi)) user ? Using Outlook 3
R Room Finder not appearing Using Outlook 2
Mr Mayor Room Finder...GONE?? Using Outlook 6
B Sorting suggested times in room finder Using Outlook 1
P Task display now leaves little room for notes Using Outlook 10
P Outlook room resource calendars and best practices Exchange Server Administration 0
D Office365 Conference Room name change? Using Outlook 5
Diane Poremsky Close a Meeting When the Room is Full Using Outlook 0
S Meeting room booking report Outlook VBA and Custom Forms 1
D Not enough room in Favorites Using Outlook 1
F Room Mailbox Reply Exchange Server Administration 0
L Room mailboxes and delegates Exchange Server Administration 1
P Viewing Meeting Organizer on room Mailbox Using Outlook 1
R Creating a Room Mailbox with Exchange Online Outlook VBA and Custom Forms 0
L Room mailbox and replies Exchange Server Administration 0
F Can I create a form associated with Room List Outlook VBA and Custom Forms 1
s7evie combine 24 meeting room calendars in to 1 single list Using Outlook 2
D Setting defult "Show a room list" Using Outlook 0
Britonius Admin cannot view full room calendar permissions Using Outlook 8
M Room Reservation request showed "None" in Tracking-View Tracking Status. Exchange Server Administration 0
J outlook problem it allow to book meeting room at the same day & time Using Outlook 0
B Multi Room (10) Calandar Using Outlook 1
J meeting room mailboxes Using Outlook 1
B Scheduling a Meeting Resource (Room) with a conflict doesn't indicate any conflict on users calendar in Outlook 2007 Using Outlook 1
T Get FreeBusy information for a Room/resource Outlook VBA and Custom Forms 1

Similar threads