Default values for contacts

Status
Not open for further replies.
M

markinhfx

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
I have Outlook 2010 and I am wondering if there is a way to set default values such as city, area code, province, country, to save time when entering new contacts? Also we now have to use 10 digit dialing and I would like to make sure all of my existing contacts are updated without having to do them one by one.

Any help appreciated.

Thanks

Mark
 
If you have a lot of contacts, there are addins you can use to update all - http://www.outlookappins.com/products/area-code-updater

If you don't have a lot, create a custom phone list view with the fields you need to see (name, city, phones) and in-cell editing enabled. You review the list of numbers and edit in place, without opening the contacts.
 
Thank you that would help on the dialing issue. Any thoughts on the default values question?

Mark
 
If you use the correct location in the regional settings (Control panel, Region and Language), the contacts should default to the correct country in the address field. You could create a custom form with other fields filled in so you have less typing. Another option is a macro with some fields preset. I'd probably use the macro, its a little easier and is easy to edit if you need to change a city or something.

Public Sub CreateNewContact()

Dim objMsg As ContactItem

Set objMsg = Application.CreateItem(olContactItem)
With objMsg
.BusinessAddressCity = "Halifax"
.BusinessAddressCountry = "Canada"
.Business2TelephoneNumber = "902123" 'the area code and local prefix
.Display

End With

Set objMsg = Nothing

End Sub
 
I have never created macros before in outlook not even sure where to start....,

Is there a simple utility? or recorder that you can do the actions on screen and then just have it play later?

What did you mean by a form? do you mean create a blank contact with those fields then do a save as?

Thanks

Mark
 
Thank you, I notice that the "902" which is the area code goes in to the main 7 digit phone section. I looked on the properties page and could not find the value that corresponds to the area code section. I mention this because outlook seems to require me to put the area code in that section when you click on the business tab in the phone section it then adds they 1 in front of everything so that it will sync properly with my phone. I tried putting a 1 in front of the 902 however it then ends up with two 1's in the phone number ie" 1 19020000000

Any suggestions?

Thanks in advance
 
When I tested it, I just typed the last 7 digits after the 902 (in the contact window, not the check numbers dialog) and the number completed correctly. If you are entering numbers in your own area code, setting it up in Control panel, phone and modem will allow you to enter 7 digit numbers - outlook will add the area code (and should add the country code) for you.
 
Hi yes it does work in terms of the 7 digits however the 1 will not go in front until I click on the check numbers dialog which shows the full number breakdown along with the extension box if that is needed I guess I was hoping to automate that part....

However this alone with the state/province and city and country is a time saver :)

Thanks

Mark
 
Status
Not open for further replies.
< Autoaccept/autodeny meeting request after crosscheck with calendar | Using Scanpst too often? >
Similar threads
Thread starter Title Forum Replies Date
G Change default font size in sticky notes - Outlook Desktop 2021 Using Outlook 2
T How to set Default FONT for Email composing ? Using Outlook 0
S Default Selection For Multi-Select List Box Outlook VBA and Custom Forms 1
J Outlook VBA to send from Non-default Account & Data Files Outlook VBA and Custom Forms 4
J Set calendar default to 'none' (policy) Exchange Server Administration 3
J Calendar events created on iPhone automatically changing default alert from 'None' to 'Time of Event' Using Outlook.com accounts in Outlook 0
P turn off the default "all day" check box in new calendar items. How? Using Outlook 1
A Outlook 365 New Appointments All saved to a 365 default calendar on Mac Using Outlook 0
D Outlook 2021 Using vba code to delete all my spamfolders not only the default one. Outlook VBA and Custom Forms 0
B Outlook 2019 Custom Email form - Edit default email form Outlook VBA and Custom Forms 6
W Outlook 365 I am getting the "Either there is no default mail client" error when I try to send an email on excel Office 365 Using Outlook 1
P Outlook 2016 Change Paste Special Default Format Using Outlook 8
P default font when sending email from browser Using Outlook 1
nmanikrishnan Auto-reply from default account Using Outlook 1
E Default shape via VBA Outlook VBA and Custom Forms 4
A force outlook to default to MY calendar Using Outlook 3
F VBA to move email from Non Default folder to Sub folders as per details given in excel file Outlook VBA and Custom Forms 11
e_a_g_l_e_p_i Outlook 2010 How to set default email address for website links Using Outlook 3
V Accepted meetings do not get the default reminder Using Outlook 0
Fozzie Bear Accepted Zoom Invites deleting without going into Default Calendar - Office 2016 Mac Using Outlook 3
W September 2020 - No Default Email Client message after Office Update Using Outlook 1
G Add to Outlook Contacts - Point to non-default contacts folder Using Outlook 0
R How to get the Items object of the default mailbox of a specific account in a multiple account Outlook? Outlook VBA and Custom Forms 0
R Auto display of new email does not work on non-default account Outlook VBA and Custom Forms 0
E How to display "Change Folder" in Change Default Email Delivery Location in Exchange Outlook 2016 Using Outlook 1
F Default font for notes in contacts Using Outlook 1
S Outlook 2010 unable to change default font Using Outlook 7
O How come default profile changed? Using Outlook 2
N How to set automatically the default or user defined Quickstyle Templates by Answer in Outlook Using Outlook 1
W Message class changes of a custom form changes to the default form Using Outlook 2
T Outlook changes default account Using Outlook 1
P how to remove unwanted PST file default categories assigned to many calendar entries Using Outlook 7
P Reading Pane (Reading Pain?) Default Setting Using Outlook 1
A Add to Outlook Contacts from email - default view Outlook VBA and Custom Forms 1
P Making iCloud the default calendar for Outlook 2016 Using Outlook 3
M Outlook 2016: Changing default font for Notes and Reading Pane Using Outlook 4
V Change default default save location to Quick Access Using Outlook 1
V Changing default date for task follow-up buttons Using Outlook 2
C Change default "Save Sent Item To" folder Outlook VBA and Custom Forms 9
V VBA when replying + Default Account Using Outlook 2
P Outlook.com account overrules default account Using Outlook.com accounts in Outlook 8
P Outlook 2016 Not Default Client Using Outlook 5
D Add all meeting rooms to the meeting request by default Outlook VBA and Custom Forms 0
Mark White VBScript Move sent mail to non-default folder Outlook VBA and Custom Forms 5
Mark White VBScript Move sent mail to non-default folder Outlook VBA and Custom Forms 0
N How to delete default folder "Contacts" (olFolderContacts) in a .pst file Using Outlook 8
D Default Send Account that Works? Using Outlook 0
T Changing default Mail Account in Outlook 2016 - POP3 Using Outlook 1
J Setting default address book Using Outlook 0
V importing appointments to non-default calendar? Using Outlook 1

Similar threads

Back
Top