how to remove unwanted PST file default categories assigned to many calendar entries

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PhilBurton

Senior Member
OS Version(s)
  1. Windows
Outlook version
Outlook 365 64 bit
Email Account
IMAP
Recently Outlook added some default categories like "important" or "business" to hundreds and hundreds of my calendar entries, which are not in my "Master List" of categories. I categorize all my calendar, contacts, and reminders according to categories I set up myself, so these entries now have two categories. I found the default categories such as "business" or "important" useless for my purposes. I found the default categories such as "business" or "important" useless for my purposes. I found the default categories such as "business" or "important" useless for my purposes.

How can I remove those unwanted category assignments for all the affected calendar entries in one step? For example, I have about 900 calendar entries with "important" category, and if I view calendar entries as a list, I can see all the entries in each category. I can't just delete all those entries. I just want to remove the unwanted categories.

I use Outlook 2013 on two systems, desktop and laptop, with a total of five PST files for various categories of messages, and with different backup frequencies. If I need to use my laptop, I simply copy over all the PST files, and it all works great.

About two years ago, I switched my Comcast email from POP3 to IMAP because my PCs, and my tablet and phone meant that I had a mail account on four devices. I found it convenient to set one the PST files as the default for my calendar, contacts, and reminders. That is due to the limitations on reminders, lack of calendar and other support in IMAP. Again, that all works great.

Phil Burton
 
i have no idea what happened to add the categories, but use a group by category view, select one category group you want to remove, right click and untick the category. repeat for the other category.
 
I have done that already, but the bogus category did not appear in my list of all categories. So then I hit on the idea of ADDING the bogus category to my list of all categories and clicking OK. After Outlook "added" that category, then I opened up the list of all categories again, selected and unclicked the bogus category. Call it magic, but this time I was able to remove the bogus category.

Yes, I have about nine more bogus categories to remove using this approach, but at least I have a feasible, reasonably quick solution. Thank you.

Phil Burton
 
That is an option, but it should work even if they are not in the master list - if the category is not listed, you'll need to go into All categories to untick it.

in this test example, the category was at the top of the list naturally - you may need to scroll to find it.
2018-07-30_0-23-07.png
 
Diane,

This approach worked for me ONLY for one calendar entry at a time, and I had close to 2000 miscategorized entries in all. :eek: The approach I took in my message #3 above did work to remove the unwanted categories for the entire category in only a few steps.

So I think my issue is solved, at least for now. Before I found this solution, I would ahve upgraded to Office 2016 Professional Pro if that would have gfiven me a solution. Since I have a desktop and a laptop, that would have been pricey (but as a self-employed consultant, I could have taken a tax deduction.)

Phil Burton
 
PhilBurton said:
This approach worked for me ONLY for one calendar entry at a time, and I had close to 2000 miscategorized entries in all.
Click to expand...
Really? I was able to remove whole categories.
 
Diane Poremsky said:
Really? I was able to remove whole categories.
Click to expand...
Diane,

I wish I could have done what you said. It would have saved me some time. I'm still on Outlook 2013, and maybe that capability appeared only in Outlook 2016.

Phil Burton
 
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