Combine Mail Rules

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orion_jb2001

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Hi,

I am using Office 365 OWA, with outlook 2013 with the desktop. I have come across the limit with mail rules and have also expanded that size to the maximum. I probably do have way too many email rules and as I research solutions to this, the common one is to combine mail rules. That makes a lot of sense in by also reducing the number of mail folders into more friendlier forms, like changing all the emails from different retailers from their own individual specific company folder into a combined "retail" folder. However, with the main suggestion to combine these different rules into one, no one gives an example. I have had a tinker, but for instance, in OWA, (I use server rules) once you choose the option received from, that option cannot be used in that rule again. So how do you add another or many email addresses into the one rule??
 
Click in the From field and type the full address - you need to use semi-colons between addresses.
rules090114.png
 
Ok..... but your screen looks nothing like mine. I am using office 365 owa. When I click on the edit a rule option, it looks nothing like above.

Jeff
 
Ok..... but your screen looks nothing like mine. I am using office 365 owa. When I click on the edit a rule option, it looks nothing like above.

Jeff
Further, I have done that using the outlook desktop ok. It updated the server and the rule in the server now has 2 email addresses. But I would prefer to make the rule editing using the server, so that other units accessing the server, will get the same rule edits.

Jeff
 
Ah ok, I think I have found the "right" click in the server edit section, I will now see how the editing goes :)

Jeff :)
 
Ok the full email addresses is easy, what if you need to add some particular words from an email address, in regards to those bloody annoying emails you receive from somewhere, that uses those weird changing email addresses each time and the only way you can get a rule to work is by including something from the email address that doesn't change each time. I have tried to add such and option into the one rule, but, you have the section with normal email addresses but using parts of a senders address as well has the term "and" as part of the rule, instead of "or". So I am thinking this will negate the simple email addresses with "or" between them, because it does not also have "and" (whatever words from the other email address). Am I thinking in the right area??
 
Ok the full email addresses is easy, what if you need to add some particular words from an email address, in regards to those bloody annoying emails you receive from somewhere, that uses those weird changing email addresses each time and the only way you can get a rule to work is by including something from the email address that doesn't change each time. I have tried to add such and option into the one rule, but, you have the section with normal email addresses but using parts of a senders address as well has the term "and" as part of the rule, instead of "or". So I am thinking this will negate the simple email addresses with "or" between them, because it does not also have "and" (whatever words from the other email address). Am I thinking in the right area??
Ok I think I have worked out the easiest solution to above, make another rule using parts of the senders address and then, as you originally showed, click on the from field, and a colon and then add the next set of words from an email address. Means an extra rule to go with the simple email addresses but will still cut down on all the extra rules you are combining into one folder. Its a pity sperry's power rules manager wont work with server based rules, only desktop applications..... :)
 
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