I would like to have a script to hand out to the users at our office that would create a "archive.pst" file under their ..\documents\outlook files\' folder'. It would be nice if the script could include the date of creation such as "1-12-17_archived_items.pst" or something similar.
The purpose is to give them a place to set as their default archive for Quick Archive which could then be used as a quick and easy way to move items to a local archived folder and out of their OST file which would also reduce the size of their Exchange Server storage without having to permanently delete any email.
Doing it by script would keep everyone's archives in the same format and using the date would let them start a new archive each year to avoid PST's of multiple GB. Yes, unfortunately, they really do have that much email. Walking each person through creating a local archive.pst in this manner would take a lot of time.
If this doesn't sound practical, I would appreciate other options anyone might offer.
This is an Office 365 account? You really should use Exchange online archive - the less expensive plans can split the 50GB mailboxes between online archive and main mailbox, other plans include unlimited archive and 100 GB mailboxes).
If they have outlook 2013/2016, they can set it to sync only the last few days, weeks, or months of mail and the rest if left on the server.