Delete duplicate emails - subscription notifications

Status
Not open for further replies.

ofw62

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
AFAIK the current tools/scripts check on entire duplicates, i.e. title, size, date-time stamp, etc.
That is correct.

Another category of duplicates are those of notifications on subscribed forum threads.

So, from forum XYZ
with contents that merely exists of 'userx has replied on .. ' click on xxx to reply.

no further comments.


the notification title may change:
let's say the first/source title reads, for example: "Suggestion to improve rename panel'

the following notifications can read:
userabc like your idea "Suggestion to improve rename panel"
or
reply on posting "Suggestion to improve rename panel'
or
you are mentioned in "Suggestion to improve rename panel'

so, date, time, size are different, but at least a few words in the title are the same and the from.

Probably no solution for that one??

thanks.
 
A macro could handle it, although it would need to be fairly specific so that it knows to use what is inside the quotes or what follows (or precedes) a keyword. Basically, it would only apply to mail sent from the forum software.

i use a macro for notification emails from a site - i run the macro daily and assign a category (makes it easier to find, review, and delete them) but could move or delete if found. In you example, you'd look for subjects that contain 'like your idea', 'reply on posting', or 'you are mentioned in'

Filter = "@SQL=" & "(" & """urn:schemas:httpmail:subject""" & _
" LIKE '%phrase in subject here%' OR " & _
"""urn:schemas:httpmail:subject""" & _
" LIKE '%other phrase in subject here:%')"
 
Diane, thank you so much.
Have been thinking this over and over in the meantime, but all in all it will be too complex, too many varieties on possibilities.
Let it rest. Still thanks for getting back on this.

As you know I just recently changed to Office 365/Exchange. As I was (and still am) a bit unsure about mail being 'somewhere' rather than actually on my pc (like with .pst files), I started out by adding a rule to Outlook (exchange) that all mail received and sent are copied the Inbox and Sent Items of my 'old' .pst
More or less for 'safety sake'. That's getting a bit out of control :)

The ".ost" mails start off early november.
Say I need to re-install Office and so Outlook, one day in future, will it then still retrieve as from early November? Will all the mail then still be there?
Read and unread mail. I don't worry about the .ost file-size, only if all mail is still there, no matter how long.

(Background is a bit strange, but nonetheless true: it is/was my experience that with Gmail, once you have read mail on your tablet, it is marked as 'read' and you won't get it in your pc-mailbox when using POP3. So you are in a hotel, read your mail, back home you can't retrieve it into Outlook on your pc. True, at least a few years back, maybe the fixed it in the meantime, I don't know. So I had to make it a habit that after opening a mail on my tablet, I had to send a copy to myself, so at least that one would arrive in Outlook at home. Otherwise, nothing)

I'll have to clean up all the duplicates manually.
 
Say I need to re-install Office and so Outlook, one day in future, will it then still retrieve as from early November? Will all the mail then still be there?
Yes, it will be there. As long as you don't delete it...
 
Background is a bit strange, but nonetheless true: it is/was my experience that with Gmail, once you have read mail on your tablet, it is marked as 'read' and you won't get it in your pc-mailbox when using POP3. So you are in a hotel, read your mail, back home you can't retrieve it into Outlook on your pc.


BTW, this is a limitation of POP3 - it still happens, but you should be using Exchange services, not pop3 with outlook.com/office 365 mailboxes.
 
Thank you Diane.
My main profile IS indeed Exchange now. But back then it was POP3.

As for the 'tablet-issue''
I now realize, the tablet software (AquaMail) by default selected imap protocol - I think it could not be changed to POP - and probably the issues were because of that...

Anyway, thanks again.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
O How to delete duplicate RSS messages? Using Outlook 6
S can't delete duplicate account under Outlook 2007 (Win 7) Using Outlook 16
D Delete Outlook emails from MS server Using Outlook 9
K How can I delete an e-mail from Outlook Using Outlook 1
D Delete selected text in outgoing email body Outlook VBA and Custom Forms 0
E Outlook 365 Save Selected Email Message as .msg File - oMail.Delete not working when SEARCH Outlook VBA and Custom Forms 0
G Automatically delete email when a condition is met Outlook VBA and Custom Forms 1
D Outlook 2021 Using vba code to delete all my spamfolders not only the default one. Outlook VBA and Custom Forms 0
M Shift Delete doesn't delete email from server Using Outlook 3
J Unable to delete folders in Outlook 2019 / Windows Using Outlook 0
Horsepower Cannot delete gmail in iPhone Outlook outbox Using Outlook 1
J Quick steps delete original email and move reply/sent email to folder Using Outlook 2
N How to add or delete items to Move dropdown Menu Using Outlook 0
G Automatically delete messages in the synchronization folder Outlook VBA and Custom Forms 3
O How to delete a forum post? Using Outlook 4
T Outlook 2010 Errore run-time -2147417851 (80010105) Metodo delete ContactItem non riuscito Outlook VBA and Custom Forms 0
C Outlook 2016 Unable to delete Gmail IMAP calendar Using Outlook 2
S Outlook 2016 dont delete inbox item Using Outlook 0
F Wishlist Outlook suddenly began synchronizing deleted items every time I delete a single email. Using Outlook 2
O Outlook 2010 Add delete button to the side of the message list Using Outlook 1
R Outlook 365 update sets delete from server flag Using Outlook 1
S Outlook 2016 A Shortcut to recall and delete and sent message. Using Outlook 1
T Outlook 2010 How to Delete “Orphaned” TO DO? ( Not on Exchange Server) Using Outlook 6
P How did hacker cause link to delete and archive containing email? Using Outlook 6
Z Outlook 365 delete reminder you can’t make change to contents of this-read only folder Using Outlook 4
J To delete the draft email Using Outlook 2
W Recurrence: delete older occurrences / change earliest start time Outlook VBA and Custom Forms 0
J Moved many emails to Outlook external folder, need to delete on Gmail server Using Outlook 14
A Attachments.Delete Outlook VBA and Custom Forms 3
R Help Revising VBA macro to delete email over different time span Outlook VBA and Custom Forms 0
R Expand VBA Permanent Delete Code Outlook VBA and Custom Forms 6
M Delete headers in Inline reply Outlook VBA and Custom Forms 5
N VBA to delete duplicates by message-id on common pst for 2 or more emails Outlook VBA and Custom Forms 0
S How can I delete all copies of a given companies logo graphic from all my emails at once? Using Outlook 3
9 Outlook 2016 How to save an Outlook attachment to a specific folder then delete the email it came from? Using Outlook 1
D after delete mail, open the next one Outlook VBA and Custom Forms 0
F Delete/create/reset Exchange mailbox on Outlook.com Using Outlook.com accounts in Outlook 3
L Email Read and Delete Outlook VBA and Custom Forms 4
H Delete Calendar Entries in Using Outlook 2
D Delete Emails from Senders in Shared Mailbox Outlook VBA and Custom Forms 1
R How to delete Facebook Contacts folder in Outlook 365 Using Outlook 7
R VBA Code to permanently delete selected email Outlook VBA and Custom Forms 10
JoeG Appointment Delete/Change Recurrence Outlook VBA and Custom Forms 0
C Outlook 2016 cannot delete, email showing in root Exchange Server Administration 5
C How to replace or delete first instance of sentence in mail body? Outlook VBA and Custom Forms 1
Z Can't delete IMAP folder Using Outlook 2
J Delete old emails Exchange Server Administration 1
undercover_smother Automatically Forward All Sent Mail and Delete After Send Outlook VBA and Custom Forms 10
T Delete Emails from search results Outlook VBA and Custom Forms 1
I Outlook 2013 How do I delete a Calendar? Using Outlook.com accounts in Outlook 1

Similar threads

Back
Top