Adding vba to script list

[Rocklyn Winchester]

I have a script that transfers attachments from emails in a specific folder and transfers them to a network folder location. The macro run fine manually but I am trying to automate it. I have a rule that moves emails with certain subject lines to the mailbox folder and then I run the script manually. I tried to add the script to the rule but it does not appear in the script list. Below is the VBA code for the macro.

Sub Test()
'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"

SaveEmailAttachmentsToFolder "Receipts", "", ""

End Sub

Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As NameSpace
Dim Inbox As MAPIFolder
Dim SubFolder As MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim MyDocPath As String
Dim I As Integer
Dim wsh As Object
Dim fs As Object

On Error GoTo ThisMacro_err

Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)

I = 0
' Check subfolder for messages and exit of none found
If SubFolder.Items.Count = 0 Then
MsgBox "There are no messages in this folder : " & OutlookFolderInInbox, _
vbInformation, "Nothing Found"
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Exit Sub
End If

'Create DestFolder if DestFolder = ""
If DestFolder = "" Then
Set wsh = CreateObject("WScript.Shell")
Set fs = CreateObject("Scripting.FileSystemObject")
MyDocPath = wsh.SpecialFolders.Item("mydocuments")
DestFolder = MyDocPath & "\" & Format(Now, "dd-mmm-yyyy hh-mm-ss")
If Not fs.FolderExists(DestFolder) Then
fs.CreateFolder DestFolder
End If
End If

If Right(DestFolder, 1) <> "\" Then
DestFolder = DestFolder & "\"
End If

' Check each message for attachments and extensions
For Each Item In SubFolder.Items
For Each Atmt In Item.Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString) Then
FileName = DestFolder & Item.SenderName & " " & Atmt.FileName
Atmt.SaveAsFile FileName
I = I + 1
End If
Next Atmt
Next Item

' Show this message when Finished
If I > 0 Then
MsgBox "You can find the files here : " _
& DestFolder, vbInformation, "Finished!"
Else
MsgBox "No attached files in your mail.", vbInformation, "Finished!"
End If

' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set fs = Nothing
Set wsh = Nothing
Exit Sub

' Error information
ThisMacro_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveEmailAttachmentsToFolder" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume ThisMacro_exit

End Sub

 

[Diane Poremsky]

To create a run a script rule, you need to use a macro using the following naming convention:
sub macroname (item as outlook.mailitem). See http://www.slipstick.com/outlook/rules/outlooks-rules-and-alerts-run-a-script/ for more information.

If you use a run a script rule, you should put conditions in the rule and all actions in the script. You could keep the rule you have and use an itemadd macro - when a message is dropped in the folder, the macro runs.

Option Explicit
Private objNS As Outlook.NameSpace
Private WithEvents objNewMailItems As Outlook.Items

Private Sub Application_Startup()

Dim objMyInbox As Outlook.MAPIFolder

Set objNS = Application.GetNamespace("MAPI")

'change the folder so it looks at the one you are moving the messages to
Set objMyInbox = objNS.GetDefaultFolder(olFolderInbox)

Set objNewMailItems = objMyInbox.Items
Set objMyInbox = Nothing
End Sub

Private Sub objNewMailItems_ItemAdd(ByVal Item As Object)

Dim objEmail As Outlook.MailItem
'Ensure we are only working with e-mail items
If Item.Class<> OlItemType.olMailItem Then Exit Sub

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objEmail = Nothing
End Sub


for a run a script, do something like this


Sub MoveMail(Item As Outlook.MailItem)
Dim strID As String
Dim objMail As Outlook.MailItem

strID = Item.EntryID
Set objMail = Application.Session.GetItemFromID(strID)

'use the correct path
objMail.Move Session.GetDefaultFolder(olFolderInbox)

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objMail = Nothing
End Sub

 

[Rocklyn Winchester]

Diane thanks for the reply. This is my first time scripting so I don't understand everything you are suggesting. I did try using the naming convention suggested in the post but no joy on the results. I figure I am probably not doing something correctly. I tried creating the itemadd macro but the script debugger doesnt like the "Private With Events objNewMailItems As Outlook Items" line. It highlights it in red. Please advise.

To create a run a script rule, you need to use a macro using the following naming convention:
sub macroname (item as outlook.mailitem). See http://www.slipstick.com/outlook/rules/outlooks-rules-and-alerts-run-a-script/ for more information.

If you use a run a script rule, you should put conditions in the rule and all actions in the script. You could keep the rule you have and use an itemadd macro - when a message is dropped in the folder, the macro runs.

Option Explicit
Private objNS As Outlook.NameSpace
Private WithEvents objNewMailItems As Outlook.Items

Private Sub Application_Startup()

Dim objMyInbox As Outlook.MAPIFolder

Set objNS = Application.GetNamespace("MAPI")

'change the folder so it looks at the one you are moving the messages to
Set objMyInbox = objNS.GetDefaultFolder(olFolderInbox)

Set objNewMailItems = objMyInbox.Items
Set objMyInbox = Nothing
End Sub

Private Sub objNewMailItems_ItemAdd(ByVal Item As Object)

Dim objEmail As Outlook.MailItem
'Ensure we are only working with e-mail items
If Item.Class<> OlItemType.olMailItem Then Exit Sub

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objEmail = Nothing
End Sub


for a run a script, do something like this


Sub MoveMail(Item As Outlook.MailItem)
Dim strID As String
Dim objMail As Outlook.MailItem

strID = Item.EntryID
Set objMail = Application.Session.GetItemFromID(strID)

'use the correct path
objMail.Move Session.GetDefaultFolder(olFolderInbox)

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objMail = Nothing
End Sub

 

[Diane Poremsky]

The itemadd macro needs to be in ThisOutlookSession.

This is watching the inbox - to test, click in the application_startup macro and click run. Then send a test message.

Option Explicit
Private objNS As Outlook.NameSpace
Private WithEvents objNewMailItems As Outlook.Items

Private Sub Application_Startup()

Dim objMyInbox As Outlook.MAPIFolder

Set objNS = Application.GetNamespace("MAPI")

'change the folder so it looks at the one you are moving the messages to
Set objMyInbox = objNS.GetDefaultFolder(olFolderInbox)

Set objNewMailItems = objMyInbox.items
Set objMyInbox = Nothing
End Sub

Private Sub objNewMailItems_ItemAdd(ByVal Item As Object)

Dim objEmail As Outlook.MailItem
'Ensure we are only working with e-mail items
If Item.Class <> OlItemType.olMailItem Then Exit Sub

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objEmail = Nothing
End Sub

 

[Rocklyn Winchester]

Thanks for the reply Diane. I will work on this and then let you know next week.

The itemadd macro needs to be in ThisOutlookSession.

This is watching the inbox - to test, click in the application_startup macro and click run. Then send a test message.

Option Explicit
Private objNS As Outlook.NameSpace
Private WithEvents objNewMailItems As Outlook.Items

Private Sub Application_Startup()

Dim objMyInbox As Outlook.MAPIFolder

Set objNS = Application.GetNamespace("MAPI")

'change the folder so it looks at the one you are moving the messages to
Set objMyInbox = objNS.GetDefaultFolder(olFolderInbox)

Set objNewMailItems = objMyInbox.items
Set objMyInbox = Nothing
End Sub

Private Sub objNewMailItems_ItemAdd(ByVal Item As Object)

Dim objEmail As Outlook.MailItem
'Ensure we are only working with e-mail items
If Item.Class <> OlItemType.olMailItem Then Exit Sub

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objEmail = Nothing
End Sub

Option Explicit
Private objNS As Outlook.NameSpace
Private WithEvents objNewMailItems As Outlook.Items

Private Sub Application_Startup()

Dim objMyInbox As Outlook.MAPIFolder

Set objNS = Application.GetNamespace("MAPI")

'change the folder so it looks at the one you are moving the messages to
Set objMyInbox = objNS.GetDefaultFolder(olFolderInbox)

Set objNewMailItems = objMyInbox.items
Set objMyInbox = Nothing
End Sub

Private Sub objNewMailItems_ItemAdd(ByVal Item As Object)

Dim objEmail As Outlook.MailItem
'Ensure we are only working with e-mail items
If Item.Class <> OlItemType.olMailItem Then Exit Sub

'Arg 1 = Receipts
'Arg 2 = ""
'Arg 3 = "\\Server\share\rocklynw\Mobile_Receipts"
SaveEmailAttachmentsToFolder "Receipts", "", ""

Set objEmail = Nothing
End Sub

[/QUOTE]