Email Macros to go to a SHARED Outlook mailbox Draft folder...NOT my personal Outlook Draft folder

SB420

Member
Outlook version
Outlook 365 64 bit
Email Account
Exchange Server
Hello. I am trying to do the following. Run a macro in Excel which will attach a file in Outlook and save in the draft folder of a shared department folder. I will then go to the shared department Outlook account, review the email and click send. I need the email when received by the participant, that the email was sent by "the shared department email account" and not my work email account. I have the current script working but the draft always shows up in my work email account. I have the shared department account setup on my pc and is working properly. Any assistance is greatly appreciated !!

Sub CreateDraftEmail()
'
' CreateDraftEmail Macro
'
' Declarations

Dim OutApp As Outlook.Application
Dim OutMail As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment
Dim AddressList As String

Dim objFso As Object
Dim objFiles As Object
Dim objSubFolder As Object
Dim objSubFolders As Object
Dim objFile As Object

Set WbOne = ActiveWorkbook
'Popping an error message if the macro is being run from a sheet other than the SAO Email spreadsheet

WorkbookName = Left(ActiveWorkbook.Name, 9)
If WorkbookName <> "SOA Email" Then
MsgBox "Please make sure that the macro is run from the SOA Email spreadsheet and start over"
ExitonError = Y
WbOne.Activate
Exit Sub
End If

Sheets("SOA List").Activate

StartRowNumCount = 0
EndRowNumCount = 0

'making sure there is an input for the start row

StartRowNum = Application.InputBox("Enter the number for the row you would like to start", Type:=1)

If StartRowNum = False Then
Exit Sub
End If

'making sure there is an input for the start row
EndRowNum = Application.InputBox("Enter the number for the the row you would like to stop", Type:=1)

If EndRowNum = False Then
Exit Sub
End If

EmailCounter = 0


SOAMonth = Application.InputBox("Enter the Name of the SOA Month", Type:=2)

If SOAMonth = False Then
Exit Sub
End If

SOAYear = Application.InputBox("Enter the number SOA Year", Type:=2)

If SOAYear = False Then
Exit Sub
End If

' Setting and assigning Outlook Objects and especially a new e-mail

For EmailCounter = StartRowNum To EndRowNum

Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)

Set WsOne = ActiveSheet

'Looking for e-mail details - To, Subject, Body, location of the file attachment etc;

WsOne.Activate
email_ = Range("D" & EmailCounter)
cc_ = Range("E" & EmailCounter)
subject_ = SOAMonth & " " & SOAYear & " " & Range("G" & EmailCounter).Value
If Right(Trim(subject_), 3) <> "%%%" Then
subject_ = subject_ & "%%%"
End If

body_ = Worksheets("Body & Signature").Range("B2").Value
PHIValue = Range("F" & EmailCounter).Value
Location = Range("H" & EmailCounter).Value




With OutMail
.To = email_
.Subject = subject_
.Body = body_
.CC = cc_


'Create objects to get a count of files in the directory
Set objFso = CreateObject("Scripting.FileSystemObject")
Set objFiles = objFso.getfolder(Location).Files
Set objSubFolders = objFso.getfolder(Location).subFolders
FileCount = objFiles.Count

'Checking to see if the e-mail distribution is for PHI attachments.
' If Distribution is lavelen PHI in column B then only files that start with "PHI"
'will be sent
'Distribution labeled "Non PHI" in column B will get the non PHI files
'Distribution labeled as neither (blank) in Column B will get all files

For Each objFile In objFiles
Filename = objFile.Name
FileName3Char = Left(Filename, 3)
If objFile.Type <> "Shortcut" Then

FileType = objFile.Type
If PHIValue = "PHI" Then
If FileName3Char = "PHI" Then
.Attachments.Add Location & "\" & Filename
End If
ElseIf PHIValue = "Non PHI" Then
If FileName3Char <> "PHI" Then
.Attachments.Add Location & "\" & Filename
End If
ElseIf PHIValue = "All" Then
.Attachments.Add Location & "\" & Filename
Else
MsgBox ("No Valid Attachment Type was chosen for Group " & Range("C" & EmailCounter).Value & ". Please correct and restart from the row for " & Range("C" & EmailCounter).Value)
Exit Sub

End If
End If

Next objFile


'.Display
'Save in the draft folder
.Save
End With
Set OutMail = Nothing
Set OutApp = Nothing



Set objOutlookMsg = Nothing


'End With
Set objOutlook = Nothing
Next EmailCounter

MsgBox ("All e-mails for rows between " & StartRowNum & " and " & EndRowNum & " have been set up. Please check your draft folder and validate the e-mails.")
'
End Sub
 

zeinthpaul

New Member
Outlook version
Outlook 2021 64 bit
Email Account
Exchange Server
  1. Access the Shared Mailbox: To access the shared mailbox's Draft folder, you'll need to open that mailbox first. You can do this by adding the shared mailbox to your Outlook profile or by using the Namespace.GetSharedDefaultFolder method.
  2. Create a Draft Email: Use VBA to create a new email object and populate its properties (subject, body, recipients, etc.) as needed.
  3. Save to Shared Draft Folder: Instead of using MailItem.Save to save the draft to your personal Draft folder, you'll use Folder.Items.Add to add the draft to the shared mailbox's Draft folder.
Here's a sample VBA code snippet to give you an idea. Remember to adjust this code according to your specific setup:

Sub SaveDraftToSharedMailbox()
Dim olApp As Outlook.Application
Dim olNamespace As Outlook.Namespace
Dim sharedMailboxName As String
Dim sharedDraftFolder As Outlook.MAPIFolder
Dim newDraft As Outlook.MailItem

' Set the name of the shared mailbox
sharedMailboxName = "shared.mailbox@example.com"

' Create the Outlook application and namespace objects
Set olApp = New Outlook.Application
Set olNamespace = olApp.GetNamespace("MAPI")

' Log in to the shared mailbox
olNamespace.Logon sharedMailboxName

' Get the shared mailbox's Draft folder
Set sharedDraftFolder = olNamespace.GetSharedDefaultFolder(olFolderDrafts)

' Create a new draft email
Set newDraft = olApp.CreateItem(olMailItem)
newDraft.Subject = "Your Subject Here"
newDraft.Body = "Your Email Body Here"
newDraft.Recipients.Add "recipient@example.com"

' Save the draft to the shared mailbox's Draft folder
newDraft.Save sharedDraftFolder

' Clean up
Set newDraft = Nothing
Set sharedDraftFolder = Nothing
olNamespace.Logoff
Set olNamespace = Nothing
Set olApp = Nothing
End Sub


Please be aware that VBA macros can have security implications, and some organizations might have security policies that restrict or disable their use. Always ensure that you're following your organization's guidelines when using macros in Outlook.
Have you checked Paloalto Networks PCNSA Learning Path - Networks Certified Network Security Administrator (PAN-OS 10.0)
 

wrse

New Member
Outlook version
Outlook 365 64 bit
Email Account
Exchange Server
I appreciate your post about configuring email macros for a shared Outlook mailbox's Draft folder. It's a vital distinction, especially when collaborating with colleagues on projects like dermal fillers. Your clear instructions made it easy to set up the process correctly, ensuring efficiency and organization within shared mailboxes.
 
Similar threads
Thread starter Title Forum Replies Date
nathandavies Email Details to Excel & Save as .MSG on one macro - combination of 2 macros Outlook VBA and Custom Forms 3
D Outlook VBA forward the selected email to the original sender’s email ID (including the email used in TO, CC Field) from the email chain Outlook VBA and Custom Forms 3
Witzker Outlook 2019 Macro to seach in all contact Folders for marked Email Adress Outlook VBA and Custom Forms 1
E Outlook 365 Save Selected Email Message as .msg File - oMail.Delete not working when SEARCH Outlook VBA and Custom Forms 0
R Outlook 365 VBA AUTO SEND WITH DELAY FOR EACH EMAIL Outlook VBA and Custom Forms 0
G Print email attachments when hit subfolder Outlook VBA and Custom Forms 1
C Spam Email? Using Outlook 2
G Automatically delete email when a condition is met Outlook VBA and Custom Forms 1
E Save Selected Email Message as .msg File - digitally sign email doesn't works Outlook VBA and Custom Forms 1
S Email was migrated from GoDaddy to Microsoft exchange. We lost IMAP ability Exchange Server Administration 1
R Outlook 365 How to integrate a third-party app with Outlook to track email and sms? Using Outlook 2
S Paperclip icon shows without attachment in email under Sent folder Using Outlook 0
B Outlook 2019 Automatically move email after assigning category Using Outlook 4
Rupert Dragwater How to permanently remove an email address Using Outlook 9
K vba code to auto download email into a specific folder in local hard disk as and when any new email arrives in Inbox/subfolder Outlook VBA and Custom Forms 0
F Auto changing email subject line in bulk Using Outlook 2
F Want to add second email to Outlook for business use Using Outlook 4
kburrows Outlook Email Body Text Disappears/Overlaps, Folders Switch Around when You Hover, Excel Opens Randomly and Runs in the Background - Profile Corrupt? Using Outlook 0
J Outlook 365 Outlook Macro to Sort emails by column "Received" to view the latest email received Outlook VBA and Custom Forms 0
A Outlook 2019 Help with forwarding email without mentioning the previous email sender. Outlook VBA and Custom Forms 0
J Macro to send email as alias Outlook VBA and Custom Forms 0
M Shift Delete doesn't delete email from server Using Outlook 3
K Incorporate selection from combobox into body of email Outlook VBA and Custom Forms 0
L Why are some email automatically going to "archive" Using Outlook 2
M Outlook Macro to save as Email with a file name format : Date_Timestamp_Sender initial_Email subject Outlook VBA and Custom Forms 0
B Outlook 2019 Custom Email form - Edit default email form Outlook VBA and Custom Forms 6
F Add a category before "Send an Email When You Add an Appointment to Your Calendar" Outlook VBA and Custom Forms 0
T Problem when requesting to view an email in a browser Using Outlook 0
J Outlook 365 Forward Email Subject to my inbox when new email arrive in shared inbox Using Outlook 0
HarvMan Archive Email Manually Using Outlook 1
L Fetch, edit and forward an email with VBA outlook Outlook VBA and Custom Forms 2
S New Email "From" box stopped working Using Outlook 0
Rupert Dragwater Duplicate email in Folder Using Outlook 7
M "Attachment Detacher for Outlook" add in, does it update the server copy of the email? Using Outlook 1
W Outlook 365 I am getting the "Either there is no default mail client" error when I try to send an email on excel Office 365 Using Outlook 1
MattC Changing the font of an email with VBA Outlook VBA and Custom Forms 1
L Specific Incoming Email Address Immediately Deleted Using Outlook 2
Witzker Outlook 2019 Macro to send an Email Template from User Defined Contact Form Outlook VBA and Custom Forms 0
Witzker Outlook 2019 Edit contact from email does not open the user defined contactform Using Outlook 3
V Macro to mark email with a Category Outlook VBA and Custom Forms 4
R Roadrunner Email Settings | Contact Roadrunner Customer Support Outlook VBA and Custom Forms 0
D Gmail mail is being delivered to a different email inbox in Outlook App 2021 Using Outlook 2
Albert McCann Outlook 2021 Outlook Display of HTML Email from two senders is glitchy Using Outlook 0
A How Do I Setup My Optonline.Net Email Account? Outlook VBA and Custom Forms 0
H Preventing the 'email address fetch from Exchange' crashing email reading code Exchange Server Administration 0
D multiple email accounts - why do I have to choose the "from" account address?? Using Outlook 2
Wotme create email only data file Using Outlook 1
F Outlook 2016 Email with attachments not being received Using Outlook 2
J Outlook 2019 Regex email addresses from body Outlook VBA and Custom Forms 6
D Prompt to prefix subject line whenever sending an email Outlook VBA and Custom Forms 3

Similar threads

Top