Question about Outlook 2021 and Gmail

e_a_g_l_e_p_i

e_a_g_l_e_p_i

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Operating system::    Win 11 Pro
Outlook version:     Outlook 2021
Email type or host:    POP3
My mail is setup as POP3 I'm thinking about leaving mail on server so that when away I can access my Gmail via the webmail. My question is if Outlook downloads mail, once that mail is in Outlook and some saved to specific folders, if I delete mail on server will it affect the downloaded mail to Outlook.

MY plan is to leave mail on servers if possible with POP3 and also I don't want changes on the server to be changed in my Outlook. Once Outlook downloads mail I want that mail to stay in Outlook no matter if I delete mail on server form time to time even though I have downloaded it to Outlook.

Can this be done?
 
When you use pop, it is download only - if you delete it on the server after it was downloaded, it won't be deleted from outlook.

If you use imap, then yes, it would be affected - but definitely not when you use pop.
 
My Issue is I just bought a new laptop that if I go on vacation or travel it would be nice to be able to see my Gmail. I was thinking that if I just login to Gmail on the web I could see the emails but once read do they still download to Outlook 2021? I want all my email saved on my desktop since I use it 99% of the time. The problem with Imap as I see it I would have some email on a laptop and some on my desktop. This would defeat having all my mail on my desktop.

Any way around this?

Thanks for your reply
 
>>
once read do they still download to Outlook 2021?
>>
They should with gmail, as its based on these options:

1713442513354.png



You can test it before you leave - turn off Outlook ans mark new messages read in Gmail then open outlook.
 
Diane Poremsky said:
turn off Outlook ans mark new messages read in Gmail then open outlook
Click to expand...
I understand what you are saying about mail remaining on server, I think? You are saying that by leaving mail on server I can access Gmail via the web and those emails will still be downloaded by Outlook. If that is so it is what I need. I wasn't sure what you were saying in the part I quoted above.
 
Yes, that is what I mean.
 
I just sent a test email to my Gmail account, I read it via web mail and then it did download to Outlook even after being read on the web. So before leaving for a trip I just need to set Gmail to leave message on server. Thanks again for your help Diane!
 
You're welcome. :)
 
e_a_g_l_e_p_i said:
I just sent a test email to my Gmail account, I read it via web mail and then it did download to Outlook even after being read on the web. So before leaving for a trip I just need to set Gmail to leave message on server. Thanks again for your help Diane!
Click to expand...
I have my email accounts set up as follows:

Desktop PC Outlook 2019 desktop
Hosted email geldner.com (my domain) - POP3 (3 accounts)
GMAIL - IMAP (2 accounts)

Laptop PC Outlook 2019 Desktop
Hosted email geldner.com - IMAP (3 accounts)
GMAIL - IMAP (2 accounts)

Before I leave, I copy the current Outlook.PST file to my laptop which brings all the downloaded emails, calendar dates and other goodies over for travel. My laptop is configured to treat all email accounts as IMAP via Outlook. By default, IMAP leaves the messages on the servers until you delete a message AND run a purge of messages in trash. With Google's generous storage limits, I see no reason to download messages via POP3 on that account. The "leave message on server" feature of POP3 is kind of kludgey and I've seen cases where it gets out of sync. With IMAP, I've never had that problem. Just before I leave, I run a send/receive on all accounts on the laptop. Then I turn off my home office PC since it's configured to do auto-send /receive for POP3 which will remove messages from the server.

One thing I use my GMAIL account for is keeping travel docs (reservations, etc.) handy.
 
You must log in or register to reply here.
< Outlook can't remember outlook.com, Exchange password. | Outlook "Please treat this as private label" auto added to some emails - Help. >
Similar threads
Thread starter Title Forum Replies Date
e_a_g_l_e_p_i Question about reinstalling Outlook 2021 Using Outlook 5
e_a_g_l_e_p_i Question about installing my Gmail account on my iPhone but still getting messages downloaded to my desktop Outlook. Using Outlook 3
O Newbie question: how to sync two Outlook -Exchange and IMAP- calendars? Using Outlook 4
MahdeeyaAbdulla Friend's outlook question Using Outlook 1
e_a_g_l_e_p_i Question about address book in Outlook 2010 Using Outlook 9
e_a_g_l_e_p_i question about saving my .pst so I can import it to my Outlook after I build a new system Using Outlook 10
R Outlook 2007 - Email Question - POP3 to IMAP Outlook VBA and Custom Forms 11
A Basic BCM question about sync to Outlook 2013 BCM (Business Contact Manager) 1
A The hardest VBA/Outlook question yet Using Outlook 1
P Outlook File Extension Question Using Outlook 3
J Outlook 2010 Calendaring Question Using Outlook 0
K Syncing outlook with iCloud question Using Outlook 5
T Outlook Prf/Automation question Using Outlook 2
IGWright Outlook 2013 .pst Question Using Outlook 10
D Outlook Security Question Using Outlook 3
M Outlook custom form question Using Outlook 4
C Outlook 2010 search for question mark in calendar Using Outlook 7
J Pasting into Outlook 2003 produces blue question mark Using Outlook 2
P Question on add-in interception with Outlook functionality Outlook VBA and Custom Forms 13
P Question on getExchangeUser method in Outlook Add-in Outlook VBA and Custom Forms 3
J Outlook 2000 "My Shortcuts" question Outlook VBA and Custom Forms 2
J Outlook::OlkOptionButton question Outlook VBA and Custom Forms 3
M Public Folder Forms Question. (Outlook v.all - Exchange 07) Outlook VBA and Custom Forms 1
S I have a Question on location of a Custom Outlook menu for my ADDI Outlook VBA and Custom Forms 1
S Question of setting the order of a custom menu in Outlook Outlook VBA and Custom Forms 1
G Question marks in messages Using Outlook 2
e_a_g_l_e_p_i Question about calendar Using Outlook 5
e_a_g_l_e_p_i question about 2-Step Verification with my gmail Using Outlook 0
D Question on removing an alias Using Outlook 1
D a general question re how backup programs handle pst files ... I have no problems, just curious Using Outlook 1
e_a_g_l_e_p_i A few question before I decide to switch to Pop from imap Using Outlook 9
D.Moore SendAndReceive question Outlook VBA and Custom Forms 2
J Transport Rule to detect Keyword question.. Exchange Server Administration 2
N Question Using Outlook 8
D Shared Mailbox question Exchange Server Administration 1
CWM030 Another Quarantine question Exchange Server Administration 0
E Outlook 2010 Can somebody tell me , the question associated with OST format Using Outlook 1
CWM030 A quick question for Diane about Exchange Exchange Server Administration 2
CWM030 Email Catagorties question Using Outlook 1
M Question about nested distribution lists Outlook VBA and Custom Forms 3
e_a_g_l_e_p_i A question about installing office 2013 Pro and using my .pst from office 2010 Using Outlook 12
rerun101 Question about message options Outlook VBA and Custom Forms 4
M Question: Is there a rule that will save email in Windows Explorer Outlook VBA and Custom Forms 3
M Question on address book Using Outlook 1
V Question on pop email Using Outlook 2
D a general question regarding data files Using Outlook 3
D Advanced Search Question Using Outlook 1
adaminaus Quick question if i may Using Outlook 4
T Business Projects question BCM (Business Contact Manager) 0
V question about personal and shared calendars Exchange Server Administration 1

Similar threads

Back
Top