A rule to file incoming mail in a public folder

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bluphoto

Member
Whenever I get an email from a client I want to be able to automatically file a copy of it in a particular public folder. That part I have already managed, using standard outlook rules.




The next part is a little harder. As there are several people in my team who might receive a particular message, I want all of them to run the same rule - ie to file the email in the appropriate public folder. BUT there's no point in Jim filing it if Barry has already received the same email and has filed it already, so I need some VBA to copy to public folder IF the mail isn't already there.




That part I'm stuck with!




Note that I'm using OL2003 as user (not admin) so can't install any third party software - hence having to make something myself in VBA. I'm not too familiar with OL VBA, but have done a fair bit in EXCEL VBA. I guess the same principles apply, but I don't really know my way round the OL object model.




thanks
 

bluphoto

Member
An alternative would be to copy it anyway, and then run a routine that will simply remove duplicates, though that seems a bit a bit wasteful fo resources to me, but may be easier. Still no idea how to do it though.
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
You can use the ItemAdd event of the inbox for that. Note, the event won't

be fired if Outlook doesn't run while you receive the email.

This gives you a reference to the subfolder "abc" of "Public Folders":

Set Folder = Application.Session.Folders("Public Folders").Folders("abc")

To copy an item call its Copy function and pass a ref to the target folder.

You just need to decide how to identify whether the item already exists in

the public folder. Maybe you can search for the Subject and ReceivedTime

properties. See the Items.Find function for that.

Best regards

Michael Bauer

Am Wed, 12 Aug 2009 10:45:45 -0400 schrieb bluphoto:


> Whenever I get an email from a client I want to be able to automatically
> file a copy of it in a particular public folder. That part I have
> already managed, using standard outlook rules.

> The next part is a little harder. As there are several people in my
> team who might receive a particular message, I want all of them to run
> the same rule - ie to file the email in the appropriate public folder.
> BUT there's no point in Jim filing it if Barry has already received the
> same email and has filed it already, so I need some VBA to copy to
> public folder IF the mail isn't already there.

> That part I'm stuck with!

> Note that I'm using OL2003 as user (not admin) so can't install any
> third party software - hence having to make something myself in VBA. I'm
> not too familiar with OL VBA, but have done a fair bit in EXCEL VBA. I
> guess the same principles apply, but I don't really know my way round
> the OL object model.

> thanks
 
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