Outlook Appointments - Setting default text in message body

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iandv

Member
Outlook version
Email Account
Exchange Server
Hi

In Outlook 2007/2010 is there a way to pre populate the message box (just under the end time box) when creating a new outlook appointment?

Many Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You can use VBA - that is .body field. If you want every single appt you create to have the same information, you can use a custom form.

Paste this in the VBA editor and run it - only appt created via the macro will have something in the body field.

Code:
Sub newappt() 
 
Dim cAppt As AppointmentItem 
 
Set cAppt = Application.CreateItem(olAppointmentItem) 
 
With cAppt
   .Subject = "New: "
   .Start = Now() + 0.125 'fraction of a day
   .Duration = 130 'minutes
   .Location = "Somewhere, over the rainbow"
   .Body = "Making a new appt!"
   .Display 
 
End With 
 
End Sub
 

iandv

Member
Outlook version
Email Account
Exchange Server
Thanks

Will this work with macros turned off? As on our Intranet I think macros are off by default.

And by including this vb code how could you replicate this across certain users in the domain for this shared calendar?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No, it won't work if you can't use macros. Sorry.

You'd need to add it to each person's Outlook.

For a shared calendar, you could use a custom form published to the shared calendar folder and set as the default form for that folder. It should work for all users.
 
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