Signature size limit for OWA / Exchange 2010

Not open for further replies.


I'm completing 2003 to 2010 migration. One issue I still have is we can’t create signatures more than a couple of lines in OWA. We get the message “The text you typed is too long. Please shorten it and try to save it again.” I remember there was a Registry change for Exchange 2003 that would set the max size limit, but I can’t find a setting for 2010.

Thanks for the quick reply. I'm still having problems, maybe you can point me in the right direction. I copied a signiture from another users setting also using owa 2010 on our system. I save it in wordpad and the file properties is 2kb. I still get the message about to long, shorten and save. It is the same signiture someone else is using.

Any ideas would be very helpful.

Thanks again
What browser do you use? There is apparently something goofy with IE that causes the error - using firefox or chrome will allow you to edit the signature. Can you save a signature that is just your name and email address - maybe up to 4 short lines? If not, then its the browser.

As for file size in Notepad - that's not how its measured. AFAIK, the KB size is in Unicode, so its basically 2x the notepad size. However, at 2KB, you should be well under the 8KB, even with tons of Unicode overhead.
Thanks so much. It does look like a browser issue. I'm using IE7 but with lots of issues. Cant seem to fix. unistalled and other things. Anyway I used a different computer with IE8 as was able to get a decent Signiture saved. I'll install Chrome soon and see if that helps.

Thanks again!
I am having the same issue. I am bit perplexed. In my case, I am editing my current signature. After the edit it is actually shorter or but I continue to get: The text you typed is too long. Please shorten it and try to save it again.

I am using IE8. Tried changes in Chrome but I get the same result.

What can I do?
I guess you don't have Firefox installed? If the signature is too large, the admin needs to edit the server - if the browser is misreporting, you need to try a different browser.
I was using OWA on Firefox 11 and it came up with the same error message sweiland saw. So I switched to Chrome and it worked after that.
Tried everything with NO LUCK (IE, FF, Chrome, Safari).

Use IE 10 and add the site in compatibility mode, and it works!!!
You can be easily under 8K limit if you do the following procedure:

1. Open a new Microsoft Office Word document

2. Create your desired signature, copy and paste/edit images or type your signature.

3. Save your document as HTML file.

4. Reopen the saved HTML file in your default browser

5. Now copy what you see and paste it in your Outlook email editor.

6. Save your work and you done! :)

Where to find my email signature editor in outlook (Office365)?

Open your outlook. Go to Setting > Options > Setting > from the tabs use "Mail"

Now you can paste your signature followed by the above step by step tutorial.

Hope it helps if not feel free to contact me on my google + account


Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
M Outlook 2003 - New message font size different to signature Using Outlook 3
D VBA code to select a signature from the signatures list Outlook VBA and Custom Forms 3
DDB VBA to Auto Insert Date and Time in the signature Outlook VBA and Custom Forms 2
M HTML email signature in Outlook Using Outlook 3
B Adding signature to bottom of VBA reply email Outlook VBA and Custom Forms 1
Martull Forced signature when multiple accounts exist Outlook VBA and Custom Forms 4
B Importing business card into Outlook for SIgnature Using Outlook 1
H Custom Signature Not Displayed When Account Selected Outlook VBA and Custom Forms 10
N How to remove signature formatting from Text in Word (accidentally taken from Outlook) Using Outlook 0
M Help sending email but removing signature via VBA Outlook VBA and Custom Forms 5
JackBlack What tools do you use to create the signature for email? Using Outlook 3
N Signature displaying incorrectly in email Using Outlook 1
Morgan Fowler Remove Signature Using Outlook 1
L Block email signature image Using Outlook 1
N Does a Shared Folder Policy override a Digital Signature Setting for macros? Outlook VBA and Custom Forms 6
J Remove extra line above signature in reply Outlook VBA and Custom Forms 5
C Macro to send email after changing from address and adding signature Outlook VBA and Custom Forms 1
skylark53 Loss of default format on deleting signature Using Outlook 5
V incorrect html signature printed Using Outlook 2
G Linked (online) signature images Using Outlook 5
O VBA to change message format and add formatted signature Outlook VBA and Custom Forms 1
Brendan.Z Outlook 2013 signature editing issue Using Outlook 3
J Outlook 2013 crashes saving VBA & clicking tools | digital signature Outlook VBA and Custom Forms 1
JorgeDario how to check a MailItem has a digital signature (SMIME) with vba? Outlook VBA and Custom Forms 1
blashmet Outlook Signature Distorted in Other Email Clients Using Outlook 9
B Oultlook 2007 Signature back ups Using Outlook 4
Ramy Wassef Signature Using Outlook 1
SirFishAlot SIGNATURE EMBED ISSUE OUTLOOK 2013 BCM (Business Contact Manager) 10
J Macro generating email using default signature and hyperlink Outlook VBA and Custom Forms 5
G Onding e-mail with wrong signature Using Outlook 0
T Setting a Default Subject from a certain Signature Using Outlook 0
B Signature Reply Issue Using Outlook 1
D Digital Signature Exchange Server Administration 1
S signature in meeting request Using Outlook 2
C Unusual Signature & Spell Check Query Using Outlook 1
R automatic signature Using Outlook 0
L Auto Reply Signature Using Outlook 5
X Outlook 2007+ Changing signature also changes subject? Using Outlook 9
L Automatically change signature based on to / cc field ( Using Outlook 2
S Outlook 2k/2k3 Reply or Forward: Signature image replaced by original sender Using Outlook 3
E Outlook Signature GPO issues Using Outlook 2
K Default Account and Signature Selection Using Outlook 5
A Vanishing signature image in Outlook 2010 Using Outlook 1
T Is there a way to apply a macro before a signature is applied in email? Using Outlook 1
E Signature changes font of last line of template Using Outlook 18
T Header instead of just a signature for a disclaimer Using Outlook 1
G Email Signature Using Outlook 1
F How to setup signature with Outlook 2007 with external picture Using Outlook 4
S macro to include email signature Outlook VBA and Custom Forms 4
D Unable to resize image in email signature Using Outlook 4

Similar threads