Rotating Meetings in Outlook?

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majorleap

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Is there an easy way to do rotating meetings in outlook?

For example, every Wednesday from 1-2pm I want to meet with 1 of the 4 people on my team.

Wednesday #1, Meet with person #1

Wednesday #2, Meet with person #2

Wednesday #3, Meet with person #3

Wednesday #4, Meet with person #4

Wednesday #5, Meet with person #1

and so on...

I can schedule 4 repeating meetings to accomplish this. However, the problem starts when I'm unable to make the meeting on Wednesday #3. Rather than cancelling the meeting with person #3, I'd rather just push the whole schedule out 1 week so it looks like this

Wednesday #1, Meet with person #1

Wednesday #2, Meet with person #2

Wednesday #3, Vacation

Wednesday #4, Meet with person #3

Wednesday #5, Meet with person #4

Wednesday #6, Meet with person #1

and so on...

Is there a way to do this in outlook without having to constantly cancel and reschedule all my recurring meetings or block the time and manage it manually? Thank you in advance for any suggestions or tips.
 

larry

Senior Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
You need 4 apt, one with each person. To reduce cancelations and rescheduling, I'd do no more than about 6 months of appointments, fewer if you know when you'll be out - end the week before, restart the week after. That will reduce the cancellations and be a little more automated than manually creating individual appt.
 
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