Button to Forward and Move

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consultant

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
I want to add a custom button to Outlook 2013 that when I press it forwards the email to a pre-defined address and changes the sender address (from) to a standard address (as I'm using the button on multiple accounts but it needs to come from the same account), then, moves the message to a predefined folder.

I'd prefer the forwarded message not get saved to my sent items folder (I'm using IMAP)

Thanks in advance for the help!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Quick Steps can handle the Forward part but the messages will be sent from the account that received them. If you want always send from a specific address, you'll need to use a macro.

This should do it for you

Code:
Public Sub ForwardUsingOneAccount() 
 
Dim oAccount As Outlook.Account 
 
Dim oMail As Outlook.MailItem 
 
For Each oAccount In Application.Session.Accounts
  If oAccount = "me@domain.com" Then
    Set oMail = Application.ActiveExplorer.Selection(1).Forward
      oMail.SendUsingAccount = oAccount
      oMail.Recipients.Add ("alias@domain.com")
  End If 
 
Next
 
 
oMail.Display 'or use .send 
 
End Sub
That is from http://slipstick.com/outlook/email/choose-the-account-to-send-a-reply-from/
 

consultant

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Is that code appropriate to associate with a button to run the operation on the current e-mail being viewed? I don't see why if would have to loop through all the accounts? I do use though a macro to give me a unified view of the inbox of multiple accounts. I discovered the built-in Move to OneNote button does not work from that search view but I don't mind having to go into individual account inboxes to move items. Ideally though I could highlight multiple emails within the unified view and use the macro button to forward them (as described) and move them all to a sub-folder of the inbox in one particular account. I think that might be hard and maybe not necessary though. I could live I guess with using the sent folder in each account (or one account if that is how it ends up working) as my archive of the emails I forwarded. Trying to keep this simple.
What about moving the file after to a specified folder instead of the sent folder?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Yes, it will work with a button on the ribbon. The macro assumes the messages arrived on any of your accounts and you want to always send using Account B - so it needs to loop through looking for the correct account.

If you are moving mail to a specific folder, use a Quick Step. You can move sent messages to another folder - you can turn off the option to automatically save sent items and use an after sending rule to save everything in other folders.
 

consultant

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Doesn't it make a difference that I want the e-mail to still go to the sent folder, but only go to a specific folder when I use this macro button?
 
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