Is it possible to backup Outlook.com/Outlook 2013 Email & Calendar info?

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Stephen1

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Outlook.com (as MS Exchange)
Diane.

I have just started using Outlook.com with Outlook 2013 for the first time, having switched from using a POP account in Outlook 2002 and 2003.

I apologize if this question has been asked previously, but is there a way to:

1) Backup the emails in Outlook.com/Outlook 2013. Previously I regularly backed up my PST files with the POP account. This is no longer possible in Outlook 2013. I have read all the Microsoft information saying backing up is no longer necessary as the information is kept on their servers. I understand the concept but still would like to keep my own backup of my emails in case they were lost on the servers/my account was hacked etc. Having no backup makes me very uncomfortable.

Is there some workaround to make a backup of the emails onto an external hard drive? Can the OST file be used (I assume not)?

I believe I read recently that Gmail had rolled out a way to backup email data from Gmail – I assume there is nothing similar I am missing in Outlook.com?

2) Backup the calendar data in Outlook.com/Outlook 2013.

3) I understand that I can backup the contacts data via the export feature on the Outlook.com website.

Many thanks. Stephen
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Ost files can only be used by the profile/account that created it. You don't really need a backup of you outlook.com file, but if you want one, use Export in Outlook and Export to a pst file. This will get you everything - mail, calendar, and contacts. (It's on the file menu.)
 

Stephen1

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Outlook.com (as MS Exchange)
Diane

Oh – I didn’t think of that given my previous problems of trying to import a PST file into the EAS Outlook 2013 Outlook.com account.

Just to be clear is the way the backup of the PST file would work (and its re-import if required through loss of data) the following:

1) Backup Export PST from EAS Outlook 2013 Outlook.com account.

2) Method to Import if lost data from some reason:

a) Since you cannot Import a PST file into an EAS Outlook 2013 Outlook.com account, set up an Outlook.com account both as EAS and IMAP

b) Import the PST file into the IMAP Outlook.com account

c) That will then sync to the EAS account Outlook.com account (I assume via Outlook.com?).

Is that correct?

I started a quick test of this. One issue on the re-import is the name of the sent items comes in as "Sent Items" which does not sync up with the "Sent" folder in Outlook.com, and therefore does not seem to be syncing with the EAS account.

Many thanks for all of your assistance; it is a great help. Stephen
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I didn't say you could import it, just back it up. :) It insures you have the data accessible if something happens to the server copy and that is the most import part. Hopefully, if the need to restore it ever comes, that'll have fixed the EAS import issues. :)

Yes, those steps are correct. But it will be rare that you will need to do that. I'm not sure about the Sent folder - it's not Sent Items in both imap and EAS?
 
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