How to search a folder and its subfolders

Status
Not open for further replies.

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Is there any way to search an email folder and all of its sub-folders?

If I enter a search string, it will search the selected folder. If that fails, it will offer me the option to search all folders. I would like to search just the selected folder and all of its sub-folders.

I store emails associated with cases in a folder named "Cases". Under that folder, I have a number of sub-folders:
  • 0 New
  • 1 Active
  • 2 Closed 2014
  • 3 Closed 2013
  • 3 Closed 2012
  • 3 Closed 2011
  • 5 Never Started
  • 9 Other
Each of these has a sub-folder with the case name, where all emails associated with that case are stored. When I get a call about a new case, I create a sub-folder under "0 New". If it goes active, I move it to "1 Active". When it is closed, I move it to the current year.

From time to time, I need to search for a case name. I would like to be able to search the entire "Cases" tree.

Is there a way to do that?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
you should have folder/subfolder option, but maybe it wasn't introduced until Outlook 2010. I just checked on a virtual machine - it looks like the additional options were added later. Sorry.

Advanced Find (Ctrl+Shift+F) will do subfolders - click Browse and select the folder and the box for subfolders.
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
We will be upgrading out computers soon and will get the latest office. In the meantime, CS+F wor4ks. Thanks for that.

Only one problem: I get a list showing only the sub-folder. It does not show the entire path or even the parent folder. Once I get the results, is there any way for me to see the complete path?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Not sure if this works in 2007, but you can open a found item and click c+s+f to open a new advanced find windows and click Browse -- it should show you where the message is.

(this is a popular request- i'll look into a macro that displays the path.)
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Not sure if this works in 2007, but you can open a found item and click c+s+f to open a new advanced find windows and click Browse -- it should show you where the message is.

(this is a popular request- i'll look into a macro that displays the path.)
Wow. That works great. Thanks so much for that tip. It's even better than a macro. You are a wizard!!! :)
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I ran into one little glitch. I can't figure out how to get the search (find) to search the folder names in addition to the subject line and the body text. Is there a way to do that?
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
P Posts in Folder No Longer Group by Conversation Column After Search Using Outlook 0
Y Filter unread emails in a search folder vba help Outlook VBA and Custom Forms 0
S Create A Search Folder That Looks For Message Class? Outlook VBA and Custom Forms 0
R Search/Jump to a folder by typing its name Outlook VBA and Custom Forms 1
M Sent mail not showing in Sent Items folder; but they can be found with Search Using Outlook 3
W Create Search Folder excluding Specific Email Addresses Using Outlook 5
A Outlook macro to create search folder with mail categories as criteria Outlook VBA and Custom Forms 3
A Search folder refresh Outlook VBA and Custom Forms 3
F Search folder for tasks in all task folders Using Outlook 1
B Search: Cannot find which Folder Contains a Message Using Outlook 3
E Search for folder by key in subject then move new message to related folder Outlook VBA and Custom Forms 1
S VBA Code to move mail items from search folder to inbox subfolder Outlook VBA and Custom Forms 4
S Auto move search results to folder Outlook VBA and Custom Forms 0
S VBA to search a keyword in attachment and move to a folder Outlook VBA and Custom Forms 0
Diane Poremsky Use VBA to create an Outlook Search Folder for Sender Using Outlook 0
B Search Folder for search messages in more than one account and / or multiple PST folders Using Outlook 3
Van Fog Get items in search folder for shared mailbox Outlook VBA and Custom Forms 3
M Is there any easy way to quickly search for the name of a folder in Outlook's inbox folder structure Exchange Server Administration 1
R Inbox search, current folder, it's in there-but not found. Using Outlook 2
C search outlook 2013 folder using keyword identifiers Using Outlook 1
S Contacts disappear in public folder search Using Outlook 1
L Save Contact Search as a Folder 2007 Using Outlook 1
Mark Rideout Search folder for appointments and emails Using Outlook 2
Mark Rideout Search Folder of flagged messages including "tracked conversations" Using Outlook 2
L Outlook 2007 Search Folder Using Outlook 1
I Outlook 2010 Search Folder criteria for all mails to and from external domain Using Outlook 9
R Flagged for Follow Up Search folder MIA after PST export/import Using Outlook 1
D Outlook Search Folder Limitation Using Outlook 1
F All mail to/from a doman with a Search Folder Using Outlook 3
W Go to search field when entering a contact folder? Using Outlook 2
T Permanent Removal of RSS feeds folder amd Search folder in Outlook 2010 Using Outlook 10
M Is there a RefreshNow action for Search Folder? Outlook VBA and Custom Forms 8
M Create search folder filter that converts UTC time to local? Outlook VBA and Custom Forms 9
M How to programmatically select a outlook search folder? Outlook VBA and Custom Forms 1
S Loop mail items within a Custom Search Folder Outlook VBA and Custom Forms 1
E How to speed up a search on a shared mailbox folder Outlook VBA and Custom Forms 5
H Search Email Header for Content Type Outlook VBA and Custom Forms 1
O Advanced search - can I use booleans Using Outlook 3
M Reverting The Outlook Search Box Location (or other undesired additions) Using Outlook 1
M Something went wrong and your search couldn't be completed Using Outlook 1
M Disable Contact Card Results when using "Search People" in Outlook Ribbon Using Outlook 7
J outlook 2007 doesn't let me choose which .pst to search Using Outlook 2
P outlook 2008 search box criteria couldn't be saved Using Outlook 2
C Outlook with Office365 - search across account, by date rate, in multiple folders - how? Using Outlook 2
D Custom Search Folders not refreshing/updating automatically Using Outlook 0
L New Location for the Search Bar Using Outlook 6
T How can you include Junk Email in Search Results like you can include Deleted Items? Using Outlook 3
J Outlook 2016 After a search in all mailboxes, where is each message that was found? Using Outlook 6
King Mustard Sort search groups by amount of items? Using Outlook 1
V Outlook 2016 will not move emails in search results Using Outlook 4

Similar threads

Top