How to search a folder and its subfolders

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Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Is there any way to search an email folder and all of its sub-folders?

If I enter a search string, it will search the selected folder. If that fails, it will offer me the option to search all folders. I would like to search just the selected folder and all of its sub-folders.

I store emails associated with cases in a folder named "Cases". Under that folder, I have a number of sub-folders:
  • 0 New
  • 1 Active
  • 2 Closed 2014
  • 3 Closed 2013
  • 3 Closed 2012
  • 3 Closed 2011
  • 5 Never Started
  • 9 Other
Each of these has a sub-folder with the case name, where all emails associated with that case are stored. When I get a call about a new case, I create a sub-folder under "0 New". If it goes active, I move it to "1 Active". When it is closed, I move it to the current year.

From time to time, I need to search for a case name. I would like to be able to search the entire "Cases" tree.

Is there a way to do that?

Thanks
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
you should have folder/subfolder option, but maybe it wasn't introduced until Outlook 2010. I just checked on a virtual machine - it looks like the additional options were added later. Sorry.

Advanced Find (Ctrl+Shift+F) will do subfolders - click Browse and select the folder and the box for subfolders.
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
We will be upgrading out computers soon and will get the latest office. In the meantime, CS+F wor4ks. Thanks for that.

Only one problem: I get a list showing only the sub-folder. It does not show the entire path or even the parent folder. Once I get the results, is there any way for me to see the complete path?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Not sure if this works in 2007, but you can open a found item and click c+s+f to open a new advanced find windows and click Browse -- it should show you where the message is.

(this is a popular request- i'll look into a macro that displays the path.)
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
Not sure if this works in 2007, but you can open a found item and click c+s+f to open a new advanced find windows and click Browse -- it should show you where the message is.

(this is a popular request- i'll look into a macro that displays the path.)
Wow. That works great. Thanks so much for that tip. It's even better than a macro. You are a wizard!!! :)
 

Jennifer Murphy

Senior Member
Outlook version
Outlook 2016 64 bit
Email Account
Office 365 Exchange
I ran into one little glitch. I can't figure out how to get the search (find) to search the folder names in addition to the subject line and the body text. Is there a way to do that?
 
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