Mark all as read for public folders

Status
Not open for further replies.

azandrea

Member
In previous versions of Outlook, we use to be able to Mark all as Read for Public Folders that contain a calendar or contacts or tasks. Now, with Outlook 2010 the Mark all as Read is no longer available.




Any recommendations?




Thanks much,


Andrea
 
Hmmm. Something is wrong. I have the command on the right click menu.


markread.png





What version of Exchange? Windows?
 
Thank you for the reply Diane!




I have Windows XP and Exchange 2003 -> going to Exchange 2008 in a month or so.




Your screenshot was helpful, but I couldn't tell...we're you right clicking a Contact or Calendar? I do get Mark all as Read when I right click a Folder or Emails, but not with Calendar, Contacts or Tasks. I had this problem going back to 2010 Technical Review with both my work PC and my home PC.




Thansk!


Andrea
 
It looks like I'm r-clicking on a mail/post folder.




I'll see what i can find out.




ETA: Ctrl+Q to mark read doesn't work either, only opening the item.
 
Do you have the Mark as Read command on any non-Mail folder in your mailbox? I don't.
 
No, I do not. The Mark as Read command does not light up on any non-Mail folder in my mailbox.




While this really bothered me, I didnt think it would be a big deal for others, but, we are starting to deploy Office 2010 to our users and they are now complaining. The really irritating part is that I do not know when a new item is added now...so I do not know what is new.




I have posted this question with MS back in technical review days, but never got an answer. I have Google'd and the only fix I have found is a homegrown macro that someone posted, but have not tried.




Andrea
 
It's weird because my contact with the outlook program group is telling me they have the command for all folder types. Something is getting lost in translation. <g>
 
Hmmm....I guess 'technically speaking' the command does exist for all folder types...it just doesn't light up or work for allll folder types. ;-)




Are you on Exchange 2003 or 2010? We are on 2003, do you think it would make a difference with 2010? I checked different setting for Cached Mode and synchronize but did not find anything.
 
I have Exchange 2007 and 2010. Same effect in a POP3 pst. Mark read features are broken.
 
My contacts repro'd it and are filing a bug. I have no idea if or when it will be fixed though - I might know in a few weeks, once they determine why it broke between versions. If your company has free support incidents, you should open an incident too.
 
A few way to work around this bug. Click on the respective folder in the Folder list within Outlook.




Option 1:


On the right "Select All" components (Ctrl A)


*note* - Edit > "Select All is missing too


The press Ctrl Q which should mark all the "selected" components as Read.




Option 2: (Customize the Ribbon)


File > Options > Customize Ribbon


Change "Popular Commands" (dropdown menu) > "All Commands"


Scroll to and highlight "Mark All as Read" in the left pane


Select (highlight) the tab in the right pane you want the option too.


*note* - you can not add to an existing group.


Create a "New Group" (name it whatever you want, i.e. - Custom)


Select/highlight your new group and click "Add".


You should now see "Mark All as Read" under your new custom tab.


Repeat as desired for each "Home" tab, i.e. - Calendar, Contacts, etc.
 
This doesn't work for Calendar (which needs to be in list view) or Contacts. It works for tasks.
 
To be clear, Ctrl+A / Ctrl+Q did work for me in the Contacts folder, but adding "Mark All As Read" did not.

Delving more into the "meaning" of this, I don't even know why exactly one of my Contacts sub-folders (yes, I have folders in my Contacts) was marked as all "Unread", while all the other sub-folders have no "unread" contacts at all. I don't really think of the "read" flag as being applicable to contacts. Perhaps the Outlook developers removed the "Mark ... as Read" feature from the menus with forethought, but neglected to remove the feature from the views and items (classes and objects) themselves. Microsoft is certainly willing to remove features that are working fine if they don't think "enough" users rely on them.

I'd be interested in hearing how people reading this thread might consider the "read" flag to be usefully applied to Contacts.
 
Read/unread for contacts usually means a new contact - one someone else added - and the unread state alerts you so you know to look for the newly added contact.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
DoctorJellybean Outlook 365 doesn't always mark emails as read Using Outlook 3
Diane Poremsky Mark Sent Items as Read After Copying with a Rule Using Outlook 0
T Outlook 2013 either fails to mark messages as read or marks them as read, then un-marks them. Using Outlook 1
Mary B VBscript: Need to copy every email to a folder & mark that copy as read Outlook VBA and Custom Forms 5
C Mark all incoming emails as read Outlook VBA and Custom Forms 3
M How do I mark emails already received as read when I get a second, different email based on subject? Outlook VBA and Custom Forms 3
Z Mark moved copies as "Read" Using Outlook 19
Z "Mark All as Read" in Outlook 2007 extremely slow Using Outlook 1
H mark as read per folder options Using Outlook 1
N Changing the 'Mark item as read when selection changes' at runtime Outlook VBA and Custom Forms 1
B Move Sent Email to archival pst folder and mark as read - HOW TO Outlook VBA and Custom Forms 2
B Mark copy of sent email as read - VBA? Outlook VBA and Custom Forms 3
J Mark as read Outlook VBA and Custom Forms 2
M Mark as read Outlook VBA and Custom Forms 5
T Setting a delegate to not mark items as read Using Outlook 9
Kika Melo How to mark as Junk any message not from Contacts (in Outlook.com) Using Outlook 3
K mark emails with colour manually (like in thunderbird) Using Outlook 1
V Macro to mark email with a Category Outlook VBA and Custom Forms 4
O Office 365 Outlook - mark to download Using Outlook 0
S Codes for "Mark Complete" the task Outlook VBA and Custom Forms 2
S Mark as Unread unless Categorized by Color Using Outlook 0
M Mark Complete keyboard shortcut... on a mac running Windows Bootcamp Using Outlook 0
T Adding "Mark As Complete" btton to Task Remindet Pop-Up Using Outlook 3
F Automatically close email after selecting mark unread Using Outlook 1
T outlook 2013 does not mark multiple forward messages as forward Using Outlook 2
7 Macro to mark message as junk and delete Outlook VBA and Custom Forms 3
V Mark BCC when emails is sent from specific account Outlook VBA and Custom Forms 2
B Outlook 2010: how to mark messages without opening? Eg for deletion Using Outlook 2
N Mark or follow up emails in shared mailbox Using Outlook 2
C Outlook 2010 search for question mark in calendar Using Outlook 7
M Can't mark appointments as private for other user Using Outlook 1
I Pound Symbol in emails show as � (black diamond with white question mark inside) - Office 2010. Using Outlook 11
J Pasting into Outlook 2003 produces blue question mark Using Outlook 2
R Macro to mark item unread Outlook VBA and Custom Forms 2
J Increase read pane font size, but NOT image size? Using Outlook 3
J Read Outlook Form fields Outlook VBA and Custom Forms 3
B Inconsistent handling of message read/unread status by Outlook Using Outlook 3
S E-mails marked as read turn back to unread after a couple of seconds Using Outlook 1
M Cannot read the calendar Using Outlook 9
Z Outlook 365 delete reminder you can’t make change to contents of this-read only folder Using Outlook 4
A Inbox didn't got read Outlook VBA and Custom Forms 0
e_a_g_l_e_p_i Is it possible it set the fonts used to read incoming mail Using Outlook 25
R seperate read layout to design in outlook 2016..Help!! Outlook VBA and Custom Forms 3
N Disable Auto Read Receipts sent after using Advanced Find Using Outlook 4
N Separate Read Layout Editing Outlook VBA and Custom Forms 0
A Read and Write to Text File Outlook VBA and Custom Forms 1
L Email Read and Delete Outlook VBA and Custom Forms 4
A Separate Read Layout Outlook VBA and Custom Forms 4
M Making Subject field writable (disable Read Only) Outlook VBA and Custom Forms 2
M How can I determine which user read an email Exchange Server Administration 4

Similar threads

Back
Top