Second calendar Template/Form Invitation

[E Laree]

I have created a second calendar to share with others, giving them write permit. I will be sending an invitation regarding the subject matter, just different dates and times; therefore I would like to create a template invitation for this calendar (not my main).

How do I go about associate/saving the form/template to the second calendar that I want. Meaning, when I save it (goes to User Templates in File System...) but when I retrieve it, it opens up attached to my "main" calendar. I want it to open in the second one created instead?

 

[Diane Poremsky]

you can't link a form to a folder unless you use VBA. The appt is placed in the default calendar if you are anywhere in the mailbox - except if you are viewing another calendar folder. So.. open the calendar folder where you want it then open the form. If you publish it as a custom form to the second calendar, you can set it as default for that calendar.

 

[E Laree]

So I asked this question sometime ago and now in relation to the same question. How do I do this (create/publish form) within a shared calendar, not my personal or second calendar?

 

[Diane Poremsky]

If its not listed in the folder list when you click Browse in the Publish form dialog, the account owner will need to publish it.

 

[E Laree]

Is that the same a creater of the calendar because I'm suppose to be listed as 1/of 3 owners. The calendar was created with Reviewers and Schedulers, how do I check ownership?

 

[Diane Poremsky]

Right click on the calendar and choose Properties - your permissions will be on the permissions tab. If you can't see the tab, you aren't an owner.




How did you open it in your profile? If you use File, Account settings, double click on account, More Settings, Advanced to Add the mailbox, then you should be able to publish to the folder.

 

[E Laree]

The person in IT that assisted me in setting it up this way because they will be moving away from Public Folders, helped me placing our dept it into a calender and uploading into my Calendar list. Anyone that's a reviewer/scheduler will be able to so. I've been working on this for two days now, and NO ONE in our IT knows how to work with this issue. I'm so confused at this point, do you take/make phone calls. (404) 727-9955.

 

[Diane Poremsky]

As an FYI, if you need to have the mailbox owner publish it, you can use VBA to automate it - see http://support.microsoft.com/kb/186437 for details (its for outlook 98 but works with newer versions too.)

if you have the right permissions, you can use this method to publish forms without opening it in your profile - this uses the method in the KB article. This sample does a plain form with a new name - so it need a little tweaking. I need ot go make supper - will look at it again later.

     Option Explicit
      Dim olNS
      Dim MyFolder
      Dim MyItem
      Dim MyForm
      Dim myRecipient
      Sub CommandButton1_Click()
         Set olNS = Item.Application.GetNamespace("MAPI")
         Set MyFolder = olNS.GetDefaultFolder(9) 'calendar
         Set MyItem = Application.CreateItem(1)  'appt
         Set MyForm = MyItem.FormDescription
  Set myRecipient = olNS.CreateRecipient("maryc")
  myRecipient.Resolve
  If myRecipient.Resolved Then
     Set MyFolder = olNS.GetSharedDefaultFolder (myRecipient, 9)
  End If
         MyForm.Name = "MyAppt"
         MyForm.PublishForm 3, MyFolder          '3=olFolderRegistry
         Item.Close 1                            '1=olDiscard
      End Sub

 

[E Laree]

Thanks for your all your help. I'll get the permission straighten and keep you updates.

 

[Diane Poremsky]

As an FYI (and to correct my earlier comments) you need Folder visible and Create permissions - Nonediting author level (or custom) - not owner.

I have a write up here - publish forms to other mailboxes