Series of calendar events? Or Tasks?

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bluedogz

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Outlook 2010 64 bit
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Good afternoon... I'm the new guy.

I am hoping to arrange series of events in Outlook. For example, if I want to schedule a party in the second week of June, I need to book a caterer in the first week of May, send invitations the second week of May, and send thank-you notes to guests in the third week of June. Obviously, if this wrere a more complex event likew a wedding,there could be a lot of sequential but independent events.

I'd like to set things up so that if I set the "Party" event, Outlook automatically drops all of those other events into appropriate days in the Calendar. They could appear as appointments or as tasks- doesn't matter much.

1- any idea what this is even called?

2- Can Outlook do this?
 
Outlook can't do it on its own but you can either do it in Excel and import or use VBA if you need to do this regularly.

For a now-and-again thing, create the first (or last) item - they are really tasks but since i tend to forget tasks, I'd use appointments.

Create the first item and save. Copy it (Ctrl+C, V) then open it and change the date - if you are going forward from today, you can use things like 3w or 2d in the date field. If you are going backwards, try typing 3 weeks before in the date field - you need to use before to subtract and have to spell the words out - 2 days before .

BTW - appointments should count from the date in the start ate field. Tasks can be goofy and sometimes start from today.
 
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