Llimit the number of people accepting one of the "pick a date" meeting


Outlook version
Email Account
Exchange Server
I have 5 different meeting dates to propose but only want 5 attendees for each meeting.

How do I limit the number of people accepting the same calendar invitation and instead provided another option to pick another date?

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Unfortunately, you can't do that with Outlook or the pick a date method. You either need to manage it yourself by checking the results, removing some users for meetings and telling people to pick a different date.

You'd need to use a web application that kept a tally for each meeting and didn't accept more people when the meeting was filled. Or ask people to pick their first and second choices and invite them to meetings.