Another recurring meeting question

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Mr Mayor

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Back again.. with a new question about an old known problem.
This time though, I searched the web and wouldn't you know? I ended up on Slipstick/here. I promise it'll be my new go-to place re: Outlook 2013. lol.

I found this on Slipstick and I've copied it below:
An Outlook user asked this question:

USER: When I schedule a recurring meeting and the room is booked for one or more of the meetings, the room will decline the entire schedule of recurring meetings. How can I fix this?

DIANE: This is not something an end-user can fix. The recurring event is declined because that is how the administrator has the Exchange server configured and you'll need to speak to the Exchange administrator.
If the administrator wants to change the settings and you are using Exchange Server 2010 or 2013, the Set-CalendarProcessing cmdlet is used to allow conflicts and to configure how many conflicts are allowed.


Set-CalendarProcessing -Identity "Room 2" -AutomateProcessing AutoAccept -AllowRecurringMeetings:$true -ConflictPercentageAllowed 25 -MaximumConflictInstances 3 -AllowConflicts:$true


We run Exchange 2013 and I need to know what exactly the above will do? Since migrating to Outllook from Notes, my users have struggled with meetings the most, especially recurring meetings and conflicts in particular. The frustration hovers around a recurring meeting that out of maybe 20 or 30 instances, only 1 conflict exists..

Thank you as always.

MM
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This cmdlet: Set-CalendarProcessing -Identity "Room 2" -AutomateProcessing AutoAccept -AllowRecurringMeetings:$true -ConflictPercentageAllowed 25 -MaximumConflictInstances 3 -AllowConflicts:$true

Sets the room mailbox known as "Room 2" to autoaccept meeting invites, allow recurring meetings, allow conflicts as long as no more than 25% of meetings are conflicting, for a maximum of 3 conflicts. For example, in a 16 meeting series, no more than 3 can conflict, if the series has 8 meetings, no more than 2 can conflict (25%) - you might want to use a number higher than 3, although, if the conflicts are usually 1 or 2, then 3 will work.
 
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