Outlook 2016 contact issues

Status
Not open for further replies.

Oldmaven

Senior Member
Outlook version
Email Account
POP3
I recently switched from Outlook 2003 to outlook 2016. Not entirely an improvement!

1) I tend to have only one or two contacts per company. But the Telephone List contacts format (which I prefer) adds a header for each company, which wastes a lot of space. How can I defeat this?

2) For that matter, can I make Telephone list the default format for all contact lists?

3) Since switching over, I have two contacts lists, one marked ("This computer only)"; how do I combine them?

4) Also, in the switchover I lost several sub-folders of contacts. I still have the old .PST; any way to recover these?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
1) Turn off Grouping - this is in view, view settings, group by button., Untick 'automatically group by this field'

2) You can apply it to all contact folders and most of the time outlook will use it, but it will occasionally drop back to the people view. Look on view tab, current view for the option to apply to all folders. But if you only have a couple of folders, it's just as fast just to change the view to that view.

3) This computer only means it is in an imap data file - select all contacts in that folder and drag or move to the other contacts folder. (Do the same for calendar - use a list view in calendar to find them - and tasks. ) After moving them, verify the pst file is set as default data file in file, account settings, data files then select the imap data file and click open folder location. Close outlook, find that ost file and delete it (it should be highlighted in file explorer). Outlook will create a new one without those folders.
 
Last edited:

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
oops... missed #4 - you can open the old pst in outlook and copy the folders into the current pst or just leave the old pst open in outlook.
 
Status
Not open for further replies.
Thread starter Similar threads Forum Replies Date
GregS 2016 Contact List being managed by Outlook.com? Using Outlook 1
P Add a contact to the New Task in Outlook 2016 Using Outlook 2
dyny723 Outlook 2016: Code to link a contact to emails received from that contact Outlook VBA and Custom Forms 1
A remove or turn off outlook.com contact folder from outlook 2016 Using Outlook 4
I Error saving screenshots in a custom form in outlook 2016, outlook 365 - ok in outlook 2013, outlook 2010 Outlook VBA and Custom Forms 5
R seperate read layout to design in outlook 2016..Help!! Outlook VBA and Custom Forms 3
GregS Why is Outlook 2016 mail in Outlook.com? Using Outlook 1
G Recurring tasks break links Outlook 2016 Using Outlook 5
A How to get body of all emails in outlook 2016 to view in blue color Using Outlook 1
J Edit auto-complete list in Outlook 2016+/365? Using Outlook 0
D iCloud Add-in not working in Outlook 2013 and Outlook 2016 After Windows Upgrade & iCloud Upgrade Using Outlook 2
GregS Outlook 2016 iPhone won't download Outlook 2016 Mail. Using Outlook 0
E How to display "Change Folder" in Change Default Email Delivery Location in Exchange Outlook 2016 Using Outlook 1
A How to open a specific link automatically with outlook 2016 Outlook VBA and Custom Forms 5
V Outlook 2016 will not move emails in search results Using Outlook 4
K Using Outlook 2016 to draw Using Outlook 1
M Outlook 2016 Free/Busy settings ignored Using Outlook 0
K Outlook 2016 - controlling IMAP OST size with Group Policy not working Using Outlook 1
C Outlook 2016/2019 hangs after being open for an extended period Using Outlook 4
A Outlook 2016 in Cached Mode Using Outlook 1
G Outlook 2016 sync contacts directly between phone and computer using outlook 2016 Using Outlook 0
N Outlook 2016 Folder Icons Look Using Outlook 0
Marc2019 Outlook 2016 Font Problem Using Outlook 5
B Outlook 2016 Does not Shutdown Correctly Using Outlook 3
GregS Outlook 2016 Outlook 2016 stalls Using Outlook 3
H Outlook 2016 sent over 30 copies of an e-mail with attachments Using Outlook 1
Q Problems with Autodiscover Outlook 2016 Using Outlook 0
D Importing Outlook Categories from another domain (Exchange 2016/Outlook 2016) Using Outlook 4
Q Unable to Sync Quicken reminder with Outlook 2016 64Bit Using Outlook 1
J How to open OST file in Outlook 2019 & 2016 Using Outlook 1
X I have met my waterloo trying to resolve embedded graphics problem with outlook 2007 and now 2016 Using Outlook 1
K Outlook 2016 Using Outlook 0
L What are the risks of opening an Outlook 2016 .pst file in Outlook 2010? Using Outlook 4
David Langer Outlook 2016 (365) How to restore the ability to Re-Map iCloud IMAP Folders Using Outlook 5
W Search Incomplete Outlook 2016 Using Outlook 5
A Outlook 2016 not synching Using Outlook 4
B The Outlook 2016 Profile that isn't always there Using Outlook 2
D Outlook 2016 customization of incoming messages Using Outlook 1
J Command Button to stamp a date and time in a textbox in Outlook 2016 Outlook VBA and Custom Forms 3
J Checkboxes when selected will appear in a textbox in Outlook 2016 Outlook VBA and Custom Forms 1
N Outlook 2016 Address Book lookup Using Outlook 9
D Outlook 2016 automatically increment anniversaries Using Outlook 1
D Sharing outlook.com calendars in Outlook 2016 Using Outlook 1
S Adding new Exchange (2016) rule very slow down Microsoft Outlook Exchange Server Administration 0
M Outlook 2016 Requesting data from server Using Outlook 0
P Outlook 2016 Client and 365 - Groups Folder Using Outlook 3
T Outlook 2016 is not receiving emails until I restart it Using Outlook 1
O Outlook 2016 has "Outlook 2015" files Using Outlook 2
I Retention policies on outlook 2016 ribbon Using Outlook 2
M Outlook 2016 bottom reading pane has disappeared Using Outlook 2
Similar threads


















































Top