How do I unencrypt emails in Outlook

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Yoda of Borg

I need to unencrypt emails (not decrypt - they are decrypted every time

they're read) in Outlook so they can be archived for posterity. How do I do

this?

(Don't question the need. They were unencrypted for transmission, the

archival machine will be standalone with physical security provided, and it

is likely someone other than the original recipient will need access to them.)

(Lastly, forgive the Display Name. Drat you M$ for requiring me to use my

personal account to ask a professional question.)
 
"Yoda of Borg" <YodaofBorg> wrote in message

news:D603FD02-14EB-4129-8674-6122DC29036E@microsoft.com...

> (Lastly, forgive the Display Name. Drat you M$ for requiring me to use my
> personal account to ask a professional question.)

MS doesn't. You can put anything you like in the display name....
 
The requirement for a passport/live if account is just for logging in. No

one sees it or knows who you really are. you can make an account with your

business email address - many of us have several id's for different

purposes.

What was used to encrypt them?

 
Yoda of Borg wrote:


> I need to unencrypt emails (not decrypt - they are decrypted every time
> they're read) in Outlook so they can be archived for posterity. How do I do
> this?

Are they still encrypted after exporting them out of Outlook?
 
"Yoda of Borg" <YodaofBorg> wrote in message

news:D603FD02-14EB-4129-8674-6122DC29036E@microsoft.com...


> I need to unencrypt emails (not decrypt - they are decrypted every time
> they're read) in Outlook so they can be archived for posterity. How do I do
> this?

One way would be to create a new message, open the encrypted message to

decrypt it, copy/paste to the new message, then save that message. I've been

experimenting and I can't find a way to remove the encryption from a received

messsage.

--
 
Gordon,

Reread what I wrote (which was written tongue in cheek). I wasn't refering

to the contents of the Display Name, (it's what I chose years ago for my

personal account). What I didn't like was that I had to use my personal

hotmail account to log in and ask a question related to work (i.e. I must use

a passport/live account rather than allowing me to register via my work

email).

Diane Poremsky posted below that a non-microsoft work email can be used as a

passport account. Intriguing.

 
Intriguing. I would be interested in more about using a non-microsoft

associated work email as a passsport account.

They were encrypted using the digital certificate on the sender's Common

Access Card.
 
Thank you for pointing out the export option. I tried using the save-as

feature, but saving each email as a separate text file was the only way to

eliminate the encryption and is a hassle (100s-1000s of files instead of 1,

attachments are unassociated with the emails they came with). The export

option would allow me to process all of them at once into 1 file, maintaining

attachments. I just tried the export into pst option and yes, they were

still encrypted afterward. I will try the other export options.

"VanguardLH" wrote:


> Yoda of Borg wrote:
>
> > I need to unencrypt emails (not decrypt - they are decrypted every time
> > they're read) in Outlook so they can be archived for posterity. How do I do
> > this?

> Are they still encrypted after exporting them out of Outlook?
>
 
Yes, I'd thought about that. That's about as problematic as using Save-As on

each email individually. The only advantage over Save-As, is that you could

maintain the attachments, but would probably be a little more time intensive.

Also, each email would have to be processed individually and I've got

100s-1000s of emails covering about 3 years in 4+ accounts to deal with.

 
An additional problem is that my work proxy blocks personal email sites so

most passport login pages get blocked and I was surprised I was able to log

into this site from work at all. The Sign In link in the upper right is

blocked, but when I try to take an action that requires me to be logged in,

I'm automatically forwarded to a login page that is not blocked.
 
If you can convince your IT dept that you need access to these newsgroups

for work, they will unblock port 119 and you can use a newsreader to

subscribe to these groups direct which won't need any "signing in" .
 
I found 1 machine in our facility that has Adobe Acrobat 9.1.2 on it, which

adds an item to the context sensitive menu when I right click a folder or

email. It allows me to store entire folders of emails to a pdf file

retaining the folder structure, email formatting and attachments.

Thanks all for your ideas. I've submitted a feedback feature requst on

office.microsoft.com asking for a way to remove the encryption so I could

simply save everything in a separate pst.

 
Yoda of Borg wrote:


> Thank you for pointing out the export option. I tried using the save-as
> feature, but saving each email as a separate text file was the only way to
> eliminate the encryption and is a hassle (100s-1000s of files instead of 1,
> attachments are unassociated with the emails they came with). The export
> option would allow me to process all of them at once into 1 file, maintaining
> attachments. I just tried the export into pst option and yes, they were
> still encrypted afterward. I will try the other export options.

If File -> Save As works to remove encryption, hopefully doing an export

will do the same on all the exported e-mails. However, exporting to a

> .pst file is simply asking to create another copy of the same .pst that

you already have (but only containing the exported items). Don't export

to a .pst file. Export to a .csv file. You can then look at the

spreadsheet file in something like Excel.
 
Message Export by Encryptomatic does the business. You can export encrypted mail from Outlook as, inter alia, either .pdf (in which case the headers are shown, unlike the behaviour of the Nuance addin that comes with Pdf Converter) or as .msg, files, which can then be viewed as they are or, in the case of .msg files, can be dragged back to an Outlook folder. A message exported via Message Export as a .msg file, when dragged back to an Outlook folder, will remain in the clear, whereas if it is exported as a .msg file directly from Outlook and then dragged back to an Outlook folder the message will be encrypted again and so not be amenable to the preview pane or to the search functions in Outlook. This is a convenient enough method of storing such email in the clear for limited amounts of unencrypted email.

It would be helpful if there were an option in Outlook to store email in the clear, or to convert it to unencrypted email, so that at least with some deliberate action on the part of the user large volumes of encrypted email could conveniently be stored in the clear.
 
Ps Message Export will allow you to export multiple emails at once, whereas messages exported from Outlook via the file>save as function can only be exported one at a time, as well as remaining encrypted after the export and if dragged back to an Outlook folder.
 
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