merging duplicate files

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christian09

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Outlook version
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IMAP
Ok, I have about 1000 contacts. I have duplicates of each, b/c the first had incorrect phone numbers, so I exported to csv and put the right ones in, I then imported back into outlook, but kept the duplicates. Why did I do this? The first set of "wrong number contacts" each had tasks assigned to each contact. Now, I am trying to find a way to merge the 2nd into the first so the correct phone number is there AND the tasks remain assigned. thank you
 
Diane Poremsky

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Contacts scrubber will do this easily - http://www.teamscope.com/otherpro/utilities.asp - the free version is limited to 100 though.




You could try moving the imported contacts to a new folder then move them back a few at a time and let outlook merge the contacts. In theory it works - but test it to be sure it keeps the correct contact.
 
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christian09

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Outlook version
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IMAP
Thank you,

I tried this, but here is my main issue. If I have 1 contact that says Mary Smith with incorrect phone.(This contact has a task assigned to it, which I definitely want to keep this way) the duplicate contact has Mary Smith and the correct phone num., but does not have the task assigned to it. So I want to move the correct phone into the 1st contact so I can keep the task assignment. I may be misinterpreting the teamscope software, but I didn't see an area where I can just move the correct phone into the 1st contact.

Here is a solution that may work, but since I have trouble undoing things in outlook, I will run it by you 1st. What if i export all contacts(including duplicates) to .csv. I Just delete all contacts within outlook. Then I fix it in excel(I know which of the 2 contacts has the assigned task), then import it back into outlook. The only worry I have is will the task assignment stay with its contact thru import/export?

Thank you.
 
Diane Poremsky

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
exporting will break the task links. (well, importing will)




the last time i used scubber (3 or so yrs ago) it did exectly what you want. I don't know if it has changed - will check it out.
 
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