Auto-color all Calendar items based on condition: Private

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marcc

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Hi all,

my first post. :)

In Outlook 2010, In Calendar, I want to give all Private appointments & meetings a color. Whether a category is assigned or only a color is given is not important to me - either one will do.

My idea was Conditional Formatting which works well. However, I cannot find where I can do any formatting based on the condition Private.

Summarizing: auto-color all items with Private tag.

Is the question clear?

Greetings,

Marc C.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
As long as you aren't assigning categories, you can use conditional formatting to apply a color based on the private flag. view, view settings button - conditional formatting. If Private is no one of the field on the first or second tabs, use the Advanced tab to create the rule.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
oh, and private is a Sensitivity - that might be why you couldnt find it when you looked.
 

marcc

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Great, Diane! Knowing that the attribute was Sensitivity did the trick.

Solved!
 

chainbucket

New Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I did all this and it still doesnt color my appts. I was looking of a "run rule" button to make it work like in email and there is none.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You can't run rules on appointments. You can only use custom views or color categories to color appt. If you are using categories, those colors override custom view colors. As soon as you apply a view, it will color the appointments. In Outlook 2010/2013, use the View > Change View menu to apply a different view and the View settings button to access conditional formatting.
 
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