Rule to Auto-forward/re-direct a specific incoming email to a group via BCC?

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sdgmcdon

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
I have an email list of subscribers that is constantly changing, adding members/removing members on a per request basis for my business. The list is large enough now that I need to automate the email.




Basically I have an email that comes in once each day, I need outlook to automatically forward that email to the group BCC'd so members of the group do not get the email addresses of other members.




Two problems:


  • Outlook will not forward to the group at all, says it can add the members of the group to the rule, this sucks as it would require me editing the rule each time I have to change members (change the group, then edit the rule to use the new member list).

  • Second problem is this method doesn't allow me to BCC the email.




I have limited access to the exchange server I'm on (Apptix) and was thinking I could just create a distribution list on the server but that's a pain in the butt to constantly edit too (but I think it's the only solution short of VBA code which I would prefer to avoid?).




If I use this method on exchange (distribution list), then I could just tell outlook to forward the email to groupname@domain.com for the email, which I think solves all the problems, but I need to be 100% sure there is no way any member of that group can see other members email addresses? Also, I don't like knowing I have to add each group member to my exchange account as a contact to get them into a distribution list, just seems over-complicated.




Any other way to do it?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Re: Rule to Auto-forward/re-direct a specific incoming email to a group via BC

The server side dl would be the best option but managing it could be a PITA. A run a rule script would be easier - it can set a dl as the bcc address and forward the message when it arrives. See Run a Script Rule: Change Subject then Forward Message | Slipstick Systems for the basics i added the BCC line and it worked:

myForward.Recipients.Add "alias"

myForward.BCC = "dl name"

BTW, you can use either email address or a DL name (or a contact's name) in the code - as long as you have a contact or dl for the name, outlook will resolve it.
 
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