Change identity or "from" field if a rule matches

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Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Hi folks!

I got a Problem. I have one account with several aliases and everytime i get a mail to ***@my-domain1 i have to select my identity "***@my-domain1" and if the mail goes to my-domain2 i have to select my-domain2 at the "FROM field". If i don`t do it, the default identity is used and sometimes i forget to select the right identity and this is kind of bad for me.

I would like to have this automatically. So if i receive a mail with ***@my-domain3 and click on "answer" i want ***@my-domain3 to be set in the "FROM" field.

Is there any solution for it?

I thought about defining a rule: "if i received a mail with ***@my-domain3" execute a script which sets the FROM field with the value "***@my-domain3" if i answer this email.

But i dont know much about programming in general, so can somebody tell me if this is possible and how this script would look like? Or is there another/better solution or maybe a plugin?

Many thanks for your answers!!
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
For setting the sender address try the mentioned macro. If the emails are forwarded to that one account, see if you can find the original address in the PR_TRANSPORT_MESSAGE_HEADERS_W property. For this part you could use a run-a-script rule that looks for certain words in the message header.
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Hello! Thanks for your answers! I tested the macro, but it doesnt work so far :-( Maybe it does work for accounts, but not for identities??
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
You don't need a script for that part. Create a rule that looks for the address, where the email was actually sent to, in the message header.
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Ok i got that, but i cannot edit an action that says, that the mail should be sent with my second identity.
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Ok, if the rule works, use it to assign a certain category. Then modify the given script to set the SentOnBehalfOfName property, that is if category "a" is assigned, send as "*@domain1", if "b" is assigned, send as "*@domain2".

If you don't have an Exchange account, setting the SentOnBehalfOfName property doesn't have the wanted effect. In that case you need to add an account for each address, or identity as you call it.
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Thanks @Michael Bauer for your help, but i guess i expressed myself in a wrong way. With "Identity" i mean an "FROM" adress that i created manually in the FROM field. I just got one IMAP account which could server-sided a few aliases so that the mails get forwarded to the main adress which is assigned to that one account.

So the script has to chosse an specific address which i created in the from field.
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
You need to understand how Outlook works: It can send only via accounts, each account can have one address. What you manually enter in the From textbox is an address that's put by Outlook into the SentOnBehalfOfName property of the email. It'll still send using your account.

If you had an Exchange account, and if you had the permission to send on behalf of that name, then the receiver of your email would see the sender as you want it. Without an Exchange account the receiver will see the sender information as:
"Your account name/email address" on behalf of "the address entered in the From box"

So, as you don't have an Exchange account, create one imap account in Outlook for each alias you have, and use the script to set the SendUsingAccount property.
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Ahh OK, now i get it. I created a script and it works :) Now i have to integrate it in the answer button (or create a new one?) So if i click on "answer" the script i wrote has to be executed. Maybe you can give me a hint how i have to do that?
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
And another Question: Is there a function where i can check to which identity the mail was sent? So that i can say "if the mail was sent to blip@identity1.de then answer with blip@ identity1 else take default?"
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
1. Easiest for you would be to add a button to the QAT that calls the macro. Use that one instead of Outlook's Reply button.

If you want to put some more effort into it yourself, see the SelectionChange event. When that event fires, check if SelectionCount is 1. If so, set a variable, declared with WithEvents, on the one selected item so you can get events of that item. Here catch the Reply event. It passes a reference on the reply item, which needs be used in your macro.

2. If that address is available, then you'll find it the message header. See the example for "PropertyAccessor" in the VBA help file.
 

Benedict

Member
Outlook version
Outlook 2013 64 bit
Email Account
IMAP
Michael, thanks for your help and your patience! Might i ask if you could provide me a code snippet for a better understanding? I got to say, that i am not a programming expert and my code doesn`t work :-(
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Did you look at the mentioned example in the VBA help file? Show your code, please.
 
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