Auto scan/send

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Bryan

New Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2013
Hello,
I am still new to the coding world and I could use some help. We are trying to set up outlook to automaticly scan the inbox for a specific subject line in an email. Once that has happend we need outlook to send an email stating that the email in question has been recieved or has not been recieved. This will be used to verify that emails dealing with reports have been sent out, now I have been able to set up outlook to send an auto email when it recieves the report email by using the rules in outlook. The problem I am having is setting outlook up to scan the inbox at a specific time and then send out a "Did not recieve" email if the report email does not come in. One of my co-workers sugested that I use this code and try to modify it to suite our needs, and this code works fine but it has to be run manualy and to only gives a pop up box. Any ideas? I am greatful for any help I can get.

Private Sub Application_Reminder(ByVal Item As Object)
If Item.Class = olTask Then
If InStr(Item.Subject, "subject") > 0 Then
ReminderUnreceivedMail
End If
End If
End Sub
Sub ReminderUnreceivedMail()
Dim Itms As Items
Dim srchSender As String
Dim srchSubject As String
Set Itms = GetNamespace("MAPI").GetDefaultFolder(olFolderInbox).Items
srchSender = "sender"
srchSubject = "xyz"
Set Itms = Itms.Restrict("[SenderName] = 'sender' And [Subject] = 'subject' And [SentOn] > '" & Format(Date, "yyyy-mm-dd") & "'")
If Itms.Count = 0 Then
MsgBox "No " & srchSubject & " email on " & Format(Date, "yyyy-mm-dd")
End If
Set Itms = Nothing
End Sub
 
Diane,
Thank you for your help.
 
Alright I was able to use the the script that you pointed me to. But I still cannot get it to send a email, perhaps I am not setting it up correctly. This is how I currently have it.
Private Sub Application_Reminder(ByVal Item As Object)
Dim objMsg As MailItem
Set objMsg = Application.CreateItem(olMailItem)
If Item.MessageClass <> "IPM.Appointment" Then
Exit Sub
End If
If Item.Categories <> "my.name@mywork.com" Then
Exit Sub
End If
objMsg.To = Item.Location
objMsg.Subject = Item.XYZ
objMsg.Body = Not Item.XYZ
objMsg.Send
Set objMsg = Nothing
End Sub
 
On the meeting that is triggering the reminder, you set a category of "my.name@mywork.com" ? The subject and body lines need to contain a string - it can be values from the original message.

Replace this part:
objMsg.To = Item.Location
objMsg.Subject = Item.XYZ
objMsg.Body = Not Item.XYZ
objMsg.Send

with the call to your macro:
ReminderUnreceivedMail

in your macro, add

Dim objMsg As MailItem
Set objMsg = Application.CreateItem(olMailItem)
objMsg.To = "alias @ domain.com" ' instead of putting the address in the location field of the appt.
objMsg.Subject = "No " & srchSubject & " email on " & Format(Date, "yyyy-mm-dd")
objMsg.Body = "Did not find this email message: " & srchSubject & " email on " & Format(Date, "yyyy-mm-dd")
objMsg.Send
Set objMsg = Nothing
 
Thank you so much, I will work on implamenting this.
 
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