Outlook Notes to OneNote (2010)

Status
Not open for further replies.
I

Ian Thomas

Senior Member
Outlook version
Outlook 2013 64 bit
Email Account
Outlook.com (as MS Exchange)
Using Outlook 2010, File>Options>Advanced>Export I can export my Outlook 2010 Notes to various formats, but this inbuilt function omits the relevant dates, last modified and created.
Is there some VBA code, or .NET VSTO or other code preferably, on which I can base a simple utility for myself to export all my Notes in one go?

This would be my first step in importing those OL notes to OneNote - and eventually to use OneNote entirely, so that I can sync with OneNote on OneDrive (SkyDrive) and use it for desktop and Windows Phone.

(I would expect that someone has done this already, but I can't locate any add-ins, code, or commercial applications to do this commonly-asked task)
 
print to onenote might keep the dates, but the notes are less usable as images. i'll see what i can find for exporting macros - i have one for journal items but i don't know if i can change it; what the solution might be is to use a macro to add the dates to notes before export. But i'll look at both methods.
 
Diane Poremsky said:
print to onenote might keep the dates, but the notes are less usable as images. i'll see what i can find for exporting macros - i have one for journal items but i don't know if i can change it; what the solution might be is to use a macro to add the dates to notes before export. But i'll look at both methods.
Click to expand...

I can't understand why there isn't a simple add-in for either Outlook or OneNote, to facilitate transition to OneNote.

My requirement is one-off. I have progressed a little, and I will add links and accurate attributions, and code - later. This may guide others who would like to do something similar.

The first stage of this small project is completed, which was to export the Notes to individual files on disk in RTF format. I used VBA's object model - rough enough for a start.

My code was derived as follows: directly copied from the VBA code originally shown by John Guin; modified 2010 by WJ Pommersheim (a few filters of filename disallowed characters); and I added a few more filename refinements myself, and changed writing individual text files for each Note to a similar iteration through the Notes but using SaveAs.

The SaveAs RTF export adds the modified date into the 'Body', and WJ Pommersheim wrote the Notes (.rtf) files into folders on disk, according to their Categories. I would have liked the Creation date as well (within the 'Body' of the RTF files).

I decided that the RTF format was best for my purposes, though I haven't investigated the other SaveAs types (OlSaveAsType enumeration is olHTML, olMSG, olRTF, olTemplate, olDoc, olTXT, olVCal, olVCard, olICal, and olMSGUnicode). olDoc may be more useful.

I am not sure whether I should have single 'pages' (ie, rtf disk files) or an aggregate. I think olDoc format would allow me to concatenate files more easily than olRTF.

My next small task is to import into OneNote. Perhaps I will modify the text importer (? again written by John Guin), or one of the Onetastic macros. I think that I want these individual Notes aggregated into a single notebook, as separate pages. Once into OneNote, I am hoping that the Onetastic macros can be used to do some formatting and rearranging.
 
An update:
I discovered that the VBA object model (Outlook 2010, 2007) - when using SaveAs with the olHTML constant - is not useful for my purpose, because it creates HTML that consists of the voluminous MSO style information and the file + File folder and its several files that MS Word and Internet Explorer save.
That complicates what is necessary for importing Notes into OneNote - which is clean HTML, with a couple of XML namespaces prepended up front.
I discovered a nice code sample for RTF to HTML conversion written by one of the Microsoft guys, Matthew Manela
(http://code.msdn.microsoft.com/Converting-between-RTF-and-aaa02a6e ) which works well - but requires use of the System.Windows.Controls.RichTextBox (ie, a UI component) which can load RTF/XAML from a stream and save it as XAML/RTF.
Its use of the RichTextBox is not convenient for the batch processing of hundreds of RTF files (exported from Outlook Notes).
So, I am still looking for a simple, clean RTF to HTML conversion routine.
The final stage - importing the HTML into OneNote - is a simple adaptation of the Text Importer PowerToy for OneNote 2010, courtesy of John Guin (also a MSFT guy).
http://blogs.msdn.com/b/johnguin/ar...r-powertoy-gets-updated-for-onenote-2010.aspx
Instead of importing plain text, and wrapping it in HTML tags, I will process the HTML files that are generated (conversion code tba) - prepending the XML namespaces for NewOutline and NewOutlineContent.
 
Status
Not open for further replies.
< Outlook 2007 Macro Search Contacts | Customizing Connected Services in Office 2013 Pro Plus (O365) >
Similar threads
Thread starter Title Forum Replies Date
N Why does Outlook keeping adding to the email address I have in my notes portion of a contact? Using Outlook 2
B Outlook or iPhone turning tabs into spaces in Outlook Notes Using Outlook 1
G Change default font size in sticky notes - Outlook Desktop 2021 Using Outlook 2
R How to force Outlook to use plain text in notes for Contacts? Using Outlook 1
D Outlook Contacts Notes Field Photos to Smartphone Using Outlook 0
C Export NSF Lotus Notes files in Outlook PST format? Using Outlook 1
L dynamic and static dates in Outlook contact "notes" ie. body Using Outlook 2
M Outlook 2016: Changing default font for Notes and Reading Pane Using Outlook 4
P Synching Outlook 2013 Notes with iPhone 8 Using Outlook 1
J Syncing notes between Outlook 2016/Exchange and Outlook for Android Using Outlook 2
H Syncing Outlook notes with ios Using Outlook 3
S Outlook VBA Contacts Notes Outlook VBA and Custom Forms 0
George Simpson "Switch to HTML" in Outlook 2016 notes field Using Outlook 1
Diane Poremsky Outlook 2013 Notes have toolbars Using Outlook 0
D Outlook Notes and Exchange Sync Using Outlook 7
O Add private notes or comments to Outlook meeting invite Using Outlook 4
P mailto replication in Outlook Contact Notes Using Outlook 4
F Outlook 2010 Search Appointment Notes Using Outlook 0
C Outlook Custom Contact Form Attach Files in new notes fields Outlook VBA and Custom Forms 3
F This is currently a Lotus Notes app. Can Outlook / Exchange do this ? Using Outlook 3
C Outlook 2007 meeting invitations and Lotus Notes Using Outlook 0
M Access replicated Outlook (email folders, calendar, contacts, notes) via web Using Outlook 1
D Redemption? Need rapid pull of Outlook Contacts, email + notes for VBA Using Outlook 1
J Outlook 2003 - Tasks - Printing Notes Using Outlook 1
D Outlook Contact Notes show previous history with strike through. Using Outlook 1
L Outlook Contacts 2010 problem with Notes section configuration Using Outlook 22
P Outlook Calendar entry being used as malware vector. Using Outlook 4
S How to Move Data from Mac Outlook to Windows Outlook? Using Outlook 2
T What is the best way of using the Classic Outlook client to change my email address? Using Outlook 4
T Creating a second email account on an Outlook client Using Outlook 2
Daviddavidsonz How to Schedule Emails in Microsoft Outlook Using Outlook 0
S Rule not running in Outlook Classic unless... Using Outlook 9
J column with actual email address in Outlook Classic Using Outlook 2
S Not receving all email since converting from Outlook 2007 to Outlook Classic Using Outlook 3
Rupert Dragwater Outlook 365 taking too long to synchronize each time email is being checked Using Outlook 17
Hornblower409 Outlook VBA Code Example - Unified inbox in Outlook Classic Outlook VBA and Custom Forms 5
J Need replacement for iTunes to locally (USB) sync. iPhone 17 to Classic Outlook 2024 Using Outlook 4
Thomas Fast Best way to manage incoming customer emails automatically in Outlook? Using Outlook 1
I Outlook 2024 Windows 11 Gmail - sudden log in problems Using Outlook 13
S Outlook Classic on 2024 Using Outlook 10
L Fresh Install of Windows 11, saved previous image, how to retrieve Outlook Contacts Using Outlook 10
C Can't Use Custom Contact form in Outlook Classic since early January 2026 Outlook VBA and Custom Forms 7
e_a_g_l_e_p_i Need help updating email in Outlook 2021 Using Outlook 10
V Outlook spam filter misbehaving Using Outlook 9
L what are the downsides of running both classic and new outlook on same win 11 pc? Using Outlook 2
P Preventing permanent deletions in Outlook on the Web Using Outlook 0
L any trick to embedding images in new outlook and outlook on the web contacts? Using Outlook 4
L new outlook contacts searching Using Outlook 5
R Outlook 2010 Outlook 2010 migration question Using Outlook 2
W New Outlook PEOPLE blank Using Outlook 6

Similar threads

Back
Top