Problem Transferring Subset of Outlook 2013 Contacts to iPad/iPhone

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xvvvz

New Member
Outlook version
Outlook 2013 64 bit
Email Account
POP3
I apologize if I am just not able to find the answer in the archives. I have searched here and via Google/the web and cannot find a good answer to my specific problem. If it is out there and I have missed it, please just point me to the links and apologies in advance.

PC details:
Windows 7 64 bit with latest updates
Outlook 2013 with latest updates
iTunes for Windows with latest updates

Ipad Air details:
Latest version of iOS
Just using standard iOS mail program
Sync accomplished via USB cable - I do_not use iCloud or WiFi to sync

The issue is that I am running Outlook 2013 on a windows 7 64 bit PC and want to transfer/sync just a small subset of my huge contact list in Outlook 2013. I have created a contact "group" named "Personal" that consists of the small group of contacts I want to send to the Ipad. I can see this group listed in my list of contacts within Outlook 2013.

The way I sync/transfer contacts is via the latest version of iTunes and the USB cable (no wifi, no iCloud). When I connect the iPad to my PC and open iTunes I go to the Info tab and see the "Sync Contacts With" and choose Outlook. I do_not choose "all" but choose "selected groups". There are two other choices listed but not my "Personal" group that I created. I thought it might just need some time to refresh to learn of/find the group but even after days my "Personal" group do not show up on the list. The two choices are just long strings of letters, numbers and dashes. I have tried syncing this groups individually. Syncing one didn't result in any new contacts showing up on the iPad. Syncing the other one resulted in ALL of my contacts appearing on my iPad.

Did I do something wrong in the creation of the group that prevents it from showing up in the iTunes info/sync page? I created my contact group by going into the contact list and then choosing "new contact group" from the ribbon. A new window opened and then I clicked on the "add members" and then indicated to get them from the Outlook contacts. Another window opened with a blank list area and I clicked on the "name only" which produced my full list of contacts. I ctrl+clicked on the names, added them by clicking "members", then OK, then put a name in the field to name the group, then saved and closed.

When I look within Outlook at my "Personal" contact group that I created, it appears that it only lists columns for name and the email address fields versus the full set of information like physical address, phone number, etc. Is there a way to include the expanded data items?

Any tips or advice where to start solving this would be most appreciated.

Thanks in advance.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
That creates a distribution list - what you want to do is to move or copy the contacts to a new contacts folder and sync only that folder. Right click on contacts folder, choose New Folder. I recommend moving, not copying, contacts to it so you don't end up with duplicates.
 

xvvvz

New Member
Outlook version
Outlook 2013 64 bit
Email Account
POP3
Thanks, Diane. Your explanation was the missing information that I needed to understand that when I was using the "create new contact group" icon it was just to create a distribution list. Odd wording. I appreciate your help.
 

Josephinene

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2013
If you have MS Outlook on your PC all you have to do is sync your exchange mail. All contacts that are on your Exchange account should sync to the contacts in Outlook. From there you can export to which ever format suits you.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
He has pop3 email, not exchange, and is limited to using itunes or icloud with it. :(
 

Josephinene

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server 2013
If you have MS Outlook on your PC all you have to do is sync your exchange mail. All contacts that are on your Exchange account should sync to the contacts in Outlook. From there you can export to which ever format suits you.
To have a try.;)
 
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