How do I send a completed .oft form?

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Not open for further replies.
J

John Howard

Other than sending text emails, my knowledge of outlook is zero.

I have been given are very complex Outlook form template with an .oft

extension.

The file shows as being Class IPM.Note.FileName which I believe is a message

file.

The form was initialy composed in Outlook 2000 whereas I am using Outlook

2003.

When I complete all form fields and 'Send' the file to the address in the

'To' box the recepient only recieves a blank message with just the email

headers showing.

No part of the form is visible.

What am I doing wrong?

Regards

John Howard

Sydney, Australia
 
S

Sue Mosher [MVP]

For a custom form to work fully, it must be published to the Organizational

Forms library on the company's Exchange server or to each user's Personal

Forms library. PLUS, the sender must create the message using the published

custom form. The .oft file is useful only for maintaining a backup of the

form design. See http://www.outlookcode.com/article.aspx?id=61 for more

information on the prerequisites for custom message forms.

Sue Mosher

"John Howard" <John.Howard@discussion.microsoft.com> wrote in message

news:33BE54F5-9C00-4699-9DE8-696CD6763C5B@microsoft.com...
> Other than sending text emails, my knowledge of outlook is zero.

> I have been given are very complex Outlook form template with an .oft
> extension.
> The file shows as being Class IPM.Note.FileName which I believe is a
> message
> file.
> The form was initialy composed in Outlook 2000 whereas I am using Outlook
> 2003.

> When I complete all form fields and 'Send' the file to the address in the
> 'To' box the recepient only recieves a blank message with just the email
> headers showing.

> No part of the form is visible.

> What am I doing wrong?
> > Regards
> John Howard
> Sydney, Australia
 
J

John Howard

Hi Sue,

Thanks for such a prompt response.

Coincidently I have both your books on order.

I should be able to answer my own questions after digesting them. :)

In the meantime, from you website's comment:

"As a practical matter, this means that you cannot use an Outlook message

form to gather information from people outside your organization. "

Do I take it that I cannot send an Outlook Form to clients, outside my

computer network and without Exchange, for them to populate and return?

Regards

John Howard

Sydney, Australia

"Sue Mosher [MVP]" wrote:


> For a custom form to work fully, it must be published to the Organizational
> Forms library on the company's Exchange server or to each user's Personal
> Forms library. PLUS, the sender must create the message using the published
> custom form. The .oft file is useful only for maintaining a backup of the
> form design. See http://www.outlookcode.com/article.aspx?id=61 for more
> information on the prerequisites for custom message forms.
> > Sue Mosher
> > >

> "John Howard" <John.Howard@discussion.microsoft.com> wrote in message
> news:33BE54F5-9C00-4699-9DE8-696CD6763C5B@microsoft.com...
> > Other than sending text emails, my knowledge of outlook is zero.
> > I have been given are very complex Outlook form template with an .oft
> > extension.
> > The file shows as being Class IPM.Note.FileName which I believe is a
> > message
> > file.
> > The form was initialy composed in Outlook 2000 whereas I am using Outlook
> > 2003.
> > When I complete all form fields and 'Send' the file to the address in the
> > 'To' box the recepient only recieves a blank message with just the email
> > headers showing.
> > No part of the form is visible.
> > What am I doing wrong?
> > > > Regards
> > John Howard
> > Sydney, Australia


> .
>
 
S

Sue Mosher [MVP]

Yes, that's what it means. Outlook forms are suitable for data-gathering

only within an organization, not with external recipients. Alternatives

including web-based surveys (including browser-based Microsoft InfoPath

forms) and if you have Office 2007, the data-gathering feature in Access

that includes an Outlook add-in.

Sue Mosher

"John Howard" <John.Howard@discussion.microsoft.com> wrote in message

news:8743AEB9-3AC5-49E5-8F15-8E5447B9194B@microsoft.com...
> Hi Sue,

> Thanks for such a prompt response.
> Coincidently I have both your books on order.
> I should be able to answer my own questions after digesting them. :)

> In the meantime, from you website's comment:
> "As a practical matter, this means that you cannot use an Outlook message
> form to gather information from people outside your organization. "

> Do I take it that I cannot send an Outlook Form to clients, outside my
> computer network and without Exchange, for them to populate and return?

> "Sue Mosher [MVP]" wrote:
>
> > For a custom form to work fully, it must be published to the
> > Organizational
> > Forms library on the company's Exchange server or to each user's Personal
> > Forms library. PLUS, the sender must create the message using the
> > published
> > custom form. The .oft file is useful only for maintaining a backup of the
> > form design. See http://www.outlookcode.com/article.aspx?id=61 for more
> > information on the prerequisites for custom message forms.
>

>> "John Howard" <John.Howard@discussion.microsoft.com> wrote in message
> > news:33BE54F5-9C00-4699-9DE8-696CD6763C5B@microsoft.com...
> > > Other than sending text emails, my knowledge of outlook is zero.
> >> > I have been given are very complex Outlook form template with an .oft
> > > extension.
> > > The file shows as being Class IPM.Note.FileName which I believe is a
> > > message
> > > file.
> > > The form was initialy composed in Outlook 2000 whereas I am using
> > > Outlook
> > > 2003.
> >> > When I complete all form fields and 'Send' the file to the address in
> > > the
> > > 'To' box the recepient only recieves a blank message with just the
> > > email
> > > headers showing.
> >> > No part of the form is visible.
> >> > What am I doing wrong?
> > > > > > Regards
> > > John Howard
> > > Sydney, Australia

>

>
>> .
> >
 
J

John Howard

Once again many thanks Sue,

You have saved me hours of fruitless searching.

The first of you Jumpstart books (2003 version) arrived today.

I am looking forward to gaining much from it and the 2007 version when it

arrives.

Regards

John Howard

Sydney, Australia

"Sue Mosher [MVP]" wrote:


> Yes, that's what it means. Outlook forms are suitable for data-gathering
> only within an organization, not with external recipients. Alternatives
> including web-based surveys (including browser-based Microsoft InfoPath
> forms) and if you have Office 2007, the data-gathering feature in Access
> that includes an Outlook add-in.
> > Sue Mosher
> > >

> "John Howard" <John.Howard@discussion.microsoft.com> wrote in message
> news:8743AEB9-3AC5-49E5-8F15-8E5447B9194B@microsoft.com...
> > Hi Sue,
> > Thanks for such a prompt response.
> > Coincidently I have both your books on order.
> > I should be able to answer my own questions after digesting them. :)
> > In the meantime, from you website's comment:
> > "As a practical matter, this means that you cannot use an Outlook message
> > form to gather information from people outside your organization. "
> > Do I take it that I cannot send an Outlook Form to clients, outside my
> > computer network and without Exchange, for them to populate and return?
> > "Sue Mosher [MVP]" wrote:
> >
> >> For a custom form to work fully, it must be published to the
> >> Organizational
> >> Forms library on the company's Exchange server or to each user's Personal
> >> Forms library. PLUS, the sender must create the message using the
> >> published
> >> custom form. The .oft file is useful only for maintaining a backup of the
> >> form design. See http://www.outlookcode.com/article.aspx?id=61 for more
> >> information on the prerequisites for custom message forms.
> >
> >> "John Howard" <John.Howard@discussion.microsoft.com> wrote in message
> >> news:33BE54F5-9C00-4699-9DE8-696CD6763C5B@microsoft.com...
> >> > Other than sending text emails, my knowledge of outlook is zero.
> >> >> > I have been given are very complex Outlook form template with an .oft
> >> > extension.
> >> > The file shows as being Class IPM.Note.FileName which I believe is a
> >> > message
> >> > file.
> >> > The form was initialy composed in Outlook 2000 whereas I am using
> >> > Outlook
> >> > 2003.
> >> >> > When I complete all form fields and 'Send' the file to the address in
> >> > the
> >> > 'To' box the recepient only recieves a blank message with just the
> >> > email
> >> > headers showing.
> >> >> > No part of the form is visible.
> >> >> > What am I doing wrong?
> >> > > >> > Regards
> >> > John Howard
> >> > Sydney, Australia
> >
> >
> >> .
> >>


> .
>
 
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