Using Multiple Signatures in Outlook 2010

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srmsrm

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
IMAP
I understand there are both Quick Parts and Signatures in Outlook 2010. Before I go and create multiple Quick Parts, is there anyway to use multiple signatures in one email?

I have about 100 signatures of them and in 2010 once I use one signature I cannot use a second one as the signatures replace. I understand Quick Parts does not do this, however, with the multiple lines of display for each quick part, with having 100 of them, it takes a while to find I want to use. With Signatures, there are short one line descriptions.

Maybe if I use Quick Parts, can I add a new ribbon and link to the individual quick parts in a ribbon.

I cannot seem to find a way to add an item to the ribbon for drop down lists that I add items to. Does this exist?

Thank you.

Shawn
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No on the ribbon Q - it will use the quick page dialog. you might be able to use VBA for individual buttons.




There are several programs that can be used for boilerplate text - Shortkeys, ActiveWords and a few others are Windows utilities that work in any program. See http://www.slipstick.com/mail1/boilerplate.asp for a (short) list of outlook specific addins.
 

pctech33

Member
Outlook version
Outlook 2010 32 bit
Email Account
POP3
Hi, We can certainly add multiple signatures to a new email. In Outlook 2010, click File > Options > Mail > Signature. We can add multiple signatures there, and set a default signature. After that, when we compose an email, click the Insert tab, click Signature in the Include group, we can choose other signatures. If you encounter any problems when trying to add the signatures, please let me know.
 

srmsrm

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
IMAP
Thanks for the replies.

I understand you can create multiple signatures, however, you can only use one signature in each email. Once you select signature, any subsequent signatures selected replace the previous signature text. It does not add the next text as it did in 2003. I was hoping there was a setting I could change so the behavior can be changed.
 

srmsrm

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
IMAP
May I ask what is the difference between Quick Parts and AutoText in Outlook 2010? In the Modify Building Blocks, there are different galleries but it seems the two the stand out under the Quick Parts ribbon command are those two items. In the Building Blocks Organizer, they are combined in the list. It seems they do the same thing but have different names. Am I miss-understanding?

I will also try the external programs that might allow what I require. Thank you.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Hi, We can certainly add multiple signatures to a new email. In Outlook 2010, click File > Options > Mail > Signature. We can add multiple signatures there, and set a default signature. After that, when we compose an email, click the Insert tab, click Signature in the Include group, we can choose other signatures. If you encounter any problems when trying to add the signatures, please let me know.





You are able to insert 3 or 4 signtures into one email using this dialog? that dialog changes the sig for me, it doesn't let me add more.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
They are the same. I'm not sure why they brought autotext back - it wasn't in outlook 2007. It's more of a category or group for the text - and is easy to insert.
 

srmsrm

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
IMAP
Diane:

Thank you very much. For my use, the "Quick Text" Add On seems promising so I can replace Signatures, Macros and Quick Parts.

As always, I appreciate you taking the time and providing guidance.

Shawan
 

larry

Senior Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
That is the sperry software utility? If you need something that works in any windows program, shortkeys or ActiveWords are two options.
 
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