Outlook 2010 - Want to Have All Email Reply Forward as Rich Test

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andrewschwab

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
I want to save emails as rich text (so that attachments would be included in the file). One means is to force email formats to rich text, whether replying or forwarding.

I recognize that VBA is the right vehicle; however, I have not found a solution on the Internet.

Help is appreciated.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Attachments are always included when you forward messages. RTF formatting is not recommended for internet mail.

A better solution would be a macro that when you reply, copies any attachment to the reply. I'll see if I can find something.
 

andrewschwab

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Thank you for your help.

My intention is to save the whole email with the project file on a shared drive (apart from the email account). Until the upgrade to Office 2010 last week, I had a way to save the email as RTF with attachment as part of the total documentation. I find a longer manual way with Office 2010 is required. Thus, I am trying to find a VBA solution.

Attachments are always included when you forward messages. RTF formatting is not recommended for internet mail.

A better solution would be a macro that when you reply, copies any attachment to the reply. I'll see if I can find something.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
oh, so you are saving to the hard drive, not replying to messages...

how did you do it in Outlook 2007? were you saving msg files to the drive? You can do that in Outlook 2010 - just drag to the folder.
 

andrewschwab

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
In Outlook 2003, I would forward a non-RTF message to myself as RTF. Then save the email as .doc (which would capture the attachment). (Yes, it is a manual process.)

I have tried saving the msg, but found that I could not re-open the email if I deleted the orignial from my email account. So, I have been trying the above method. It is a matter of managing space on my email account, while maintaining reasonable documentation.

oh, so you are saving to the hard drive, not replying to messages...

how did you do it in Outlook 2007? were you saving msg files to the drive? You can do that in Outlook 2010 - just drag to the folder.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This code will convert the message to RTF and save to a folder on the hard drive. The folder needs to exist before you run the macro.






Sub SaveasRTF()




Dim myolApp As Outlook.Application


Dim aItem As Object




Set myolApp = CreateObject("Outlook.Application")


Set mail = myolApp.ActiveExplorer.CurrentFolder




Dim sName As String




For Each aItem In mail.Items
aItem.BodyFormat = olFormatRichText
aItem.Save


sName = aItem.Subject


ReplaceCharsForFileName sName, "_"




aItem.SaveAs "C:\email\" & sName & ".doc", olRTF




Next aItem




End Sub




Private Sub ReplaceCharsForFileName(sName As String, _
sChr As String _


)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)


End Sub
 
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