Stop mail checking

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StanGreen

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Background: I manage a number of email accounts. Right now I have 8. One I need to check mail on a regular basis thought the day. This works fine. However, some accounts I only need to check once a week or once a month. However, On starting Outlook it always prompts me for the password for each account and then it checks the mail. It is very annoying and time consuming to type 8 passwords each time I start Outlook.

Question: Is there an option some place to tell Outlook to not check some accounts for mail until I want to? For example, I would go in to one account only once a month.

Thanks,

Stan Green
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Go to Send and Receive Settings (Ctrl+alt+S) - select the default send and receive group and deselect the 7 accounts. Go back out the the dialog and add a new group, selecting the 7 and configuring the group. You'll need to check this group manually but can do it from the Send/Receive ribbon.
 

StanGreen

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Thanks Diane. Unfortunately, I cannot seem to get this to work 100% as you describe it. It seems to work for POP accounts but not IMAP accounts. I have tried multiple combinations of settings and different group configurations. Each time, all accounts that are IMAP prompt for a password. Any thoughts?

Thanks,

Stan
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
IMAP accounts are weird, but it should work for the S/R groups - if you view an imap folder, then it will check them for sure. Did you try unchecking the imap accounts completely?
 

StanGreen

Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
I assume by "weird" you mean Outlook does not play nicely with IMAP! Yes, I have tried putting them in a S/R group, not in a group. I have tried every option and combination I can think of. No change. I am not viewing the IMAP accounts. I'm thinking there is an issue with how Outlook handles IMAP and I'm just stuck. Bummer.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I'm not sure play nicely is the right phrase, but yes, i meant how Outlook handles IMAP, not imap itself. It's not always Outlook's fault (like with gmail) but Outlook doesn't make things easy either. Outlook 2010 is a big improvement compared to IMAP support in older versions, but it's not close to taking over the title of 'best imap client ever'. I'll try to repro and see if i can figure something out, but with only 2 imap accounts (one is gmail), i'm not sure I'll have much luck.
 
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